Administrative Coordinator at University of Oklahoma Health Sciences Center

This position is in the Office of Academic Affairs and will work with students, staff, faculty, and administration to coordinate schedules, spaces, supplies, and support experiential learning. This role will support curriculum and accreditation needs, compliance requirements, budget maintenance, and College of Nursing policies and procedures for experiential learning. This role is also pivotal to creating a consistent experiential learning environment that optimizes student success.

Duties:

• Organizes, coordinates and performs clerical and administrative functions following established standards.  
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions. 
• Answers questions, provides information and handles complaints for internal and external customers. 
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines 
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents. 
• Assists with design and selection of departmental computer programs. 
• Selects, supervises, trains and evaluates performance of assigned staff. 
• Prepares staff schedules and monitors and approves time worked. 
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements 
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical: 
  • Communicate effectively.  
  • Engage in repetitive motion.
• Environmental: 
  • Standard office environment.

Departmental Preferences:

• An ideal candidate is preferred to have experience within healthcare or technology.
• Excellent interpersonal skills with the ability to work independently and as a team player
• Ability to communicate verbally and in writing with individuals ranging from students, to executive level university leadership, to hospital administrators.
• Ability to navigate across a large (five, soon to be six sites) College of Nursing within a larger Health Sciences campus.
• Ability to work in stressful situations and within deadlines.
• Ability to complete tasks in an efficient and timely manner.
• Ability to work with files, office equipment, and lifting 20 pound equivalency.
• Ability to assist with setting up and cleaning up for events.
• Proficiency in managing budgets and resource allocation.
• Proficient with following regulatory standards (such as Board of nursing and accreditation).

Supervision: Administrative Coordinator, will supervise student employees

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.