Development/Marketing Assistant for Our Lady of Guadalupe Parish and Our Lady’s School at Parishes

Description

School Name: Our Lady’s School

Location: 650 24th Street, San Diego, CA 92102

Reports to: President

Employment Type: Full time

FLSA Status: Non-Exempt

Pay Rate: $23/hr.

Summary: The Development Assistant is responsible for helping create the infrastructure for a development and marketing office for Our Lady of Guadalupe Parish and Our Lady’s School. This role is primarily one of supporting the pastor’s and president’s fundraising and marketing efforts.

Primary Duties and Responsibilities

Donor and database management

• Update a database of donors and potential donors continually.
• Program the database and adjust it as needed.

Donor Outreach

• Draft letters for mailings to donors; execute these mailings.
• Design online donor campaigns, such as San Diego Gives and Giving Tuesday.
• Make phone calls to donors as appropriate.
• Recommend pastor and president make donor phone calls.
• Develop materials, both hard copies as well as digital, to assist with donor outreach.
• Prepare pastor and principal for donor visits and accompany as needed.
• Design quarterly emails to keep donors engaged with the school and parish.

Financial Reports

• Work with bookkeeper of parish and school to prepare quarterly fundraising reports.
• Assist grant writer in developing budgets for foundation applications.
• Design annual giving report for donors.

Special Events: (Golf Tournaments, Galas, kermes, and others)

• Coordinate mailings (save the dates, invitations, thank you letters) for each event
• Lead team to set up, design and run the donor events.
• Recruit and supervise volunteers.
• Track RSVP’s
• Collect and track all donations

General mailings and donor relationships

• Write personalized thank you letters for all donations
• Send out Christmas cards to all donors and sponsors for both the parish and school
• Quarterly email newsletters to donors and other constituents of the parish and school
• Annual reports on giving for both the school and parish

Other duties as assigned

Requirements

Religious Qualifications:

• Active, practicing Roman Catholic (preferred)
• Respects and understands a Catholic school philosophy

Professional Qualifications:

• Bachelor’s degree required, preferably in marketing/communications
• Excellent verbal and written skills required
• Excellent people skills and professional demeanor
• Experience with Google Suite and Microsoft Office
• Familiarity with Canva and other software a plus
• Fluency in Spanish language preferred
• Minimal local travel-San Diego County only

Physical Requirements:

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. This position may require evening and weekend work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Our Lady’s School, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.