Financial & HR Administrative Assistant at Healthcare Central London

Job Title: Financial & HR Administrative Assistant

Location: Central London
Job Type: Full-time
Department: Finance/Human Resources
Reports To: Finance Manager

Job Summary:

We are seeking a detail-oriented and organised Financial & HR Administrative Assistant to support our finance and accounting team. The ideal candidate will provide administrative and clerical assistance, help maintain financial records, process transactions, and ensure smooth financial operations. This is a key role in supporting the accuracy and efficiency of our financial systems and operations and also HR compliance. This role will provide some HR administrative support, particularly around maintaining compliance records for clinicians and supporting monitoring of IR35 arrangements.

Key Responsibilities:

• Assist with data entry, processing, and recording of financial transactions.
• Maintain and update financial records, spreadsheets, and databases.
• Support accounts payable and receivable functions, including invoice processing and follow-ups.
• Reconcile bank statements and financial reports to ensure accuracy.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Help with budget tracking and expense reporting.
• Organise and maintain filing systems for financial documents (digital and paper).
• Schedule and coordinate meetings for the finance team.
• Communicate with vendors, clients, and internal departments regarding billing and payments.
• Provide general administrative support, including preparing correspondence, reports, and presentations.
• Maintain HR compliance records for clinicians, ensuring professional registrations, right to work, and mandatory training records are up to date.
• Support monitoring and administration of IR35 compliance, maintaining relevant documentation and flagging issues to management.
• Assist HR with maintaining employee files and supporting routine compliance checks as required.

Requirements

·         Proven experience in an administrative or financial support role (1-2 years preferred).

·         Basic understanding of bookkeeping and accounting principles.

·         Proficiency in Microsoft Office Suite, particularly Excel; familiarity with accounting software (e.g., QuickBooks, Xero, Sage) is a plus.

·         Excellent attention to detail and accuracy.

·         Strong organisational and time management skills.

·         Ability to maintain confidentiality and handle sensitive financial information.

·         Strong communication and interpersonal skills.

Good general standard of education (e.g. GCSEs including English and Maths) required; further qualifications such as A-Levels or finance qualifications, accounting, HR, or business administration are desirable. This description is not exhaustive, and duties may be varied or amended to meet the needs of the organisation

Benefits

• £30-35k Salary
• 27 Days Annual Leave Entitlement