Receptionist/Travel Coordinator at Wood

Our Clients and Projects Designing the future. Transforming the world

P&E offers a wide range of opportunities which will allow you to develop your skills across a portfolio of onshore projects in different sectors. Our current portfolio includes green hydrogen and fuel switching, as well as supporting local clients with energy transition.  Additionally, we work on UK refineries, petrochemical facilities, fine chemicals and pharmaceutical facilities. We have a number of clients who we are working with to design their pilot plants to test exciting new technologies, with a view to partnering with them as they move to design and build full scale commercial facilities. 

What we can offer 

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Flexible working arrangements that balance client, team and individual needs
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests 
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Typical responsibilities

• Front of house – first point of contact for Wood employees, clients and visitors.  Meet and greet guests, sign them in, issue passes ensure aware of induction details, contact host.
• Carry out new starter inductions, prepare new passes and send relevant information.
• Main reception telephone - handling incoming calls
• General Administration duties as requested including office HSSE documentation, updating Welcome to Stockton handbook as changes/contacts occur, preparing weekly Incident wardens and first aider itineraries, maintain car registration log and other administration duties as required.
• Book/manage travel including car hire, hotels flights and rail.
• Incident coordinator role – to assist with the HSSE in the office, including fire and First Aid incidents. 
• Super users of Cloud Booking which provides an online meeting room, desk and hot desk booking system. Including updating data, manage meeting room set up –AV equipment.
• Ordering/recharging stationery items for office. 
• Catering requirements for meetings from buffet ordering, serving meal and replenishment of refreshments as requested throughout the day.
• Super users of Ergo Global workstation assessment system, assist with equipment requirements and highlighted issues.
• Manage office courier and postal requirements
• Mange iProcurement system to raise purchase orders when requested
• Update weekly office communications using PowerPoint to be displayed on office TVs

What makes you remarkable? 

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges. 

Expected:

Qualifications: 

• High school education or equivalent experience is preferred

Knowledge, skills and experience:

• Excellent Customer service skills, high level of tact, diplomacy and confidentiality essential
• Knowledge in Microsoft Word, Excel, power point and Outlook skills

Desirable: 

• First Aid Trained