Registrar/Admin Assistant to the Principal, Durango High School, 1.0 FTE at Durango School District 9-R

Durango School District 9-R is accepting applications for a High School Registrar/Assistant to the Principal.  Position is full time and includes benefits.  Position begins September 

Job Title:  High School Registrar/Admin Assistant to Principal           Pay Grade:  ESP Salary Schedule

Job Family:  Administrative Support                                    FLSA Status:  Non-exempt            

Department: School Based                                                 Prepared Date: July 1, 2015, rev. 7/1/20, 8/29/25

Typical Work Year:  12 months

SUMMARY:  Maintain permanent student records and transcripts according to district and state guidelines.  Assist with the administration, coordination, and communication of the student and course registration process and the master schedule.  Responsible for accurate student database information and related reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The frequency and percentage of time of duties may vary based on building needs.

Maintain, monitor and manage an accurate student database according to federal and state laws and district policies and procedures. Add new students, withdraw students, change schedules and update personal information (parent/guardian, address, phone numbers, emergency contacts, etc.). Maintain accurate class lists. Retrieve, compile, download and provide data for reports that the principal needs, both internal and external, such as, but not limited to, course distribution, GP awards, enrollment projections, student funding, transportation needs, enrollment counts, testing, October Count, CDE reports, etc. Responsible for grade and progress reporting by ensuring teachers have properly entered all grades for their students. Oversee the distribution and processing of grade reporting cycles. Ensure report cards and progress cards are printed and mailed at appropriate times.

Coordinate the student enrollment process by obtaining required paperwork, such as out of district records, birth certificates, etc., explaining school/district policies and procedures, establishing an appropriate schedule for the student and arranging for registration informational meetings if necessary. Mails student records and requested, purges files and/or arranges for necessary archiving.

Assist the Principal in building the master schedule by inputting student course and schedule requests into the system, analyzing conflicts, performing schedule runs and using tools within student database software to develop a desired schedule. Ensure that each student has a complete and accurate schedule for the new year. Make student schedule corrections and changes as appropriate

Coordinate and oversee the course registration/pre-intent process by compiling, typing, verifying data and arranging for the printing of all registration materials; organizing conferences if needed; preparing and distributing all registration materials; and collecting schedule choices from students. Collaborate and establish timelines, both internal and external, for transitioning middle school students.

Assists the Principal in coordinating student registration/progress events such as back to school nights, open houses, arena registration, parent/teacher conferences, orientations, college nights, registrations conferences, etc. Duties may include preparing materials, handouts, agendas, newsletters and the program planning book; arranging for staff coverage; creating signs/posters; making room arrangements; and publicizing the event.

Support teachers with the use of the student information system as it pertains to gradebook and attendance systems.

Archive district data for schools within the district.

Assist with the transfer of transcript information to post-secondary institutions.

Engage in ongoing professional development.

Ongoing    Perform other duties as assigned, including providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary.  Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given.

EDUCATION AND TRAINING: High school diploma or equivalent. 

EXPERIENCE: Minimum of 2 years experience in clerical support positions.  Registrar experience preferred.  Experience working with students preferred.

CERTIFICATES, LICENSES, & REGISTRATIONS:  Criminal background check required for hire.  CPR and First Aid training preferred at hire; required one month after hire.  Meds administration required one month after hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures.
• Ability to grow and develop knowledge, skills, and attitude through professional development.
• Ability to communicate, interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software.
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District 9-R, 201 E 12th Street, Durango, CO 81301, (970) 247-5411, [email protected], or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695.