Project Specialist II - Supply Chain at Chicago Transit Authority
Chicago Transit Authority · Chicago, United States Of America · Onsite
- Professional
- Office in Chicago
POSITION SUMMARY
Under general supervision, performs various administrative activities in support of the Supply Chain department and Record Center, including payroll, personnel functions, special studies and investigations, records control, compilation, and analyses of data
PRIMARY RESPONSIBILITIES
Enters department timekeeping entries and reviews timekeeping system records to answer employees’ questions and verify data accuracy.
Reviews payroll records within established deadlines to ensure timely payment to employees.
Verify approvals for vacation, sick, and holiday time off.
Submits timekeeping entries to supervisor/management for approval.
Prepares, edits, and maintains departmental records, documents, and systems relating to departmental personnel.
Updates department records to ensure accurate information is maintained.
Assists in maintaining various computer systems as utilized by department.
Prepares and processes documents and reports relating to department personnel and distributes copies as needed.
Assists in developing and administering programs, procedures, goals, and objectives. Develops methods to improve workflow and processes.
Coordinates various projects, special assignments and support activities as assigned. Conducts studies, analyzes responses, and presents findings on topics and issues relating to Supply Chain as assigned by department management.
Assists in the preparation of budgets and financial plans. Monitors budget and various reports to ensure accuracy. Compiles and reviews budget and personnel data.
Participates in the preparation and implementation of departmental Job, Holiday, and Vacation picks.
Assists in the ordering, stocking, and distribution of office supplies.
Performs required inventory adjustments and transactions in Oracle to assist Cycle Count personnel. May perform Daily Audits as required.
Performs related duties as assigned.
CHALLENGES
• Organizing and analyzing data from numerous and diverse sources.
• Monitoring budgets against actual financial activities.
• Balancing and prioritizing projects with competing levels of importance.
EDUCATION/EXPERIENCE REQUIREMENTS
• Bachelor's degree in Business Administration, Management, or a related field, plus two (2) years of experience in an administrative position including project management, budget management, report preparation, and/or data analysis, or an equivalent combination of education and experience.
PHYSICAL REQUIREMENTS
• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• May require moving inside and outside warehouse, stockrooms, Bus and Rail Terminals and Shops.
KNOWLEDGE, SKILLS, AND ABILITIES
• Working knowledge of office and administrative management policies and procedures.
• Working knowledge of report preparation methods.
• Working knowledge of computerized Inventory Management Systems is preferred.
• Working knowledge in the use of Microsoft Office products.
• General knowledge of principles and methods of budget management.
• General knowledge of computerized inventory management systems.
• Strong computer skills.
• Strong verbal and written communication skills.
• Strong organizational skills.
• Good research and analytical skills.
• Good project management skills.
• Good organizational skills and attention to detail.
• Ability to prepare and maintain accurate logs, records, and reports.
• Ability to maintain effective working relationships with staff at all levels of the organization.
• Ability to maintain confidentiality.
• Ability to work cross-functionally in a team environment.
• Ability to be resourceful, self-motivated, and able to operate in a fast paced unstructured environment with minimal supervision.
WORKING CONDITIONS
• General office and warehouse environment.
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
• Standard office equipment.
• Personal computer and related software.
*!Employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants, if hired,must comply with CTA's residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [email protected] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process, CTA's Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.
Please click link below to review the benefits offered at the CTA.
https://www.transitchicago.com/hrbenefits/ Apply Now
