Survey Administrator at BKF Engineers

The Survey Sector Administrator will provide critical administrative and logistical support to our survey teams. This role involves coordinating travel, managing expenses, ordering supplies, processing certifications, and assisting with project setup. The ideal candidate will be proactive, resourceful, and able to manage multiple tasks in a fast-paced environment.

• Book hotels and arrange travel accommodations for field staff.
• Prepare and process per diem and regular expense reports.
• Troubleshoot field staff administrative needs (e.g., emails, UKG system assistance).
• Order field supplies and manage bulk supply purchases (hard hats, safety vests, etc.).
• Coordinate Home Depot and other vendor orders for field crews.
• Manage project badging for survey crews.
• Support team morale by organizing celebrations for project wins and birthdays.
• Track and maintain OSHA certification records.
• Prepare and send W-9 forms to vendors or clients as needed.
• Set up project folders and maintain organized filing systems for project documentation.
• File and archive documentation to ensure records are complete and accessible.

Requirements

• Previous administrative experience, preferably in construction, engineering, or surveying.
• Strong organizational and time-management skills.
• Proficient with Microsoft Office Suite and comfortable learning new software (experience with UKG is a plus).
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple teams.
• Detail-oriented with a commitment to accuracy.

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.  Travel to other BKF locations and client sites may be required. 

Benefits

• The typical base salary range for this position is $25.00 - $35.00 per hour and may vary depending upon skills, experience, education, and geographical location - This is an hourly position paid biweekly
• Competitive salaries, end of year bonuses, profit sharing, and 401k
• BKF pays 100% of the premiums for medical, dental, and vision coverage and 50% for your dependents
• Generous vacation and sick time packages
• 8 Paid Holidays
• Flexible schedules
• Education reimbursement, Paid annual dues for professional and societal organizations
• BKF offers competitive and award-winning benefits and perks - To learn more click here

BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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