DOT Manager at C.W. Wright Construction Company, LLC

CW Wright Construction Company is a leading provider of high-quality turnkey transmission, substation, distribution and solar facility construction services for electric utilities in the Mid-Atlantic, Northeast, Southeast and Midwest regions of the United States.  Our expertise comprises all aspects of utility work including overhead, underground, transmission, telephone special hotline construction, substations, cable splicing, foundations, horizontal and directional boring, and right-of-way clearing.

The DOT Manager reports to the Fleet Director and is responsible for ensuring company-wide compliance with U.S. Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations. This role involves managing driver qualification files, coordinating drug and alcohol testing programs, maintaining training records, and supporting CDL school operations. The ideal candidate will possess strong organizational skills, regulatory knowledge, and a high level of attention to detail.

Competitive wages, medical, dental, vision, life insurance, short and long-term disability, and 401(k) with company match plus many more ancillary benefits.

Driver Qualification & Credential Management

• Review and process driver applicant qualification documents for accuracy and completeness.
• Request and review Motor Vehicle Records (MVRs), background checks, and related pre-employment screening reports.
• Track and manage driver credentials (e.g., licenses, medical cards) and issue timely renewal notifications.
• Maintain secure and compliant driver qualification, medical, and compliance files.
• Help schedule DOT physicals for new and current employees.

DOT Drug & Communication & ReportingAlcohol Compliance

• Coordinate and help schedule when necessary, all DOT-required drug and alcohol testing, including pre-employment, random, return-to-duty, and follow-up tests.
• Record and track testing results in the established compliance software.
• Serve as the Designated Employee Representative (DER) and support the Substance Abuse Professional (SAP) process. This will include managing return to duty and follow up testing.
• Receive and distribute random testing lists from the third-party consortium.

Regulatory Compliance & Recordkeeping

• Conduct driver reviews, including MVR checks and FMCSA Clearinghouse queries.
• Perform Safety Performance History checks and respond to Safety Performance History Records Requests (SPHRR) for terminated drivers.
• Audit and maintain training records, including Entry-Level Driver Training (ELDT), Records of Road Tests, and Vehicle Inspection Report submissions.
• Ensure compliance with FMCSA regulations through internal audits and proactive record management.
• Submit MCS-150 updates every two years or as required.

CDL School Coordination

• Act as the primary contact for CDL school operations, including student scheduling, communication and enrollment.
• Manage CDL school instructors and examiners; maintain and self-audit CDL school records for compliance.

Communication & Reporting

• Submit and track prohibited or borderline memos to Business Unit offices and maintain tracking for intrastate drivers and medical downgrades.
• Inform management of compliance issues or concerns related to driver qualification status.
• Respond to DOT inspections of drivers and vehicles.

Administrative Support

• Code applicable Business Unit invoices.
• Maintain terminated driver files in accordance with company retention policies.
• Assist with processing annual and special hauling permits via state and agency online portals.
• Manage and maintain all driver qualification, medical and compliance files in a secure and confidential manner.

• High School diploma or equivalent required; associate or bachelor’s degree in business, transportation or a related field preferred.
• Minimum 2-3 years of experience in DOT compliance, safety or transportation administration.
• Working knowledge of FMCSA as it relates to driver qualification and compliance 
• Effective written and verbal communication skills
• Proficiency in compliance management software and Microsoft Office Suite.

The above job description is meant to describe the general nature and level of work to be performed; it is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position