AP Assistant at Mouser Electronics

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

• Reconcile processed work by verifying entries and comparing system reports to balances.
• Code invoices to general ledger accounts and cost centers by analyzing invoice/expense reports; performing 3-way match (PO, Receipt/Receiver, Invoice), recording entries and processing payment to vendors.
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Verify vendor accounts by reconciling monthly statements.
• Review and validate credit card and out-of-pocket expense reports submitted by company employees against company policies and process for payment
• Disburse and record EFT debit transactions; monitor leases and recurring transactions and setup payment schedules
• Determine and calculate sales or use taxes on goods and services invoiced.
• Proofs date entered and generates data reports as required.
• Provide assistance to department administrators by answering inquiries about expenses
• Maintain an efficient and well organized filing system for the department and ensures items are archived and disposed of per company guidelines
• Protect the organization's value by keeping information confidential.
• Update job knowledge by participating in educational opportunities and updating desk instructions.

SKILLS & CERTIFICATIONS

• General knowledge of accounting and understanding of GL accounts required
• Experience using OCR software, validating and troubleshooting data preferred. PC experience in a Microsoft Windows environment, proficient with internet, e-mail, Microsoft Word, Excel, Outlook and other software
• Able to pass a skill evaluation with 80% accuracy in the following areas: Excel, Data Checking, Math, Spelling/Vocabulary, 10-Key 190 KSPM and Typing 50 WPM.
• Work proactively to identify, investigate, and report irregularities within designated area of responsibility.
• Must be a team-player, have high integrity, be ethical and discreet.
• Ability to conduct training and cross training of knowledge and expertise within area of responsibility.
• Work cooperatively with leaders, co-workers, department administrators, products and other company employees to generate teamwork and efficiency.
• Communicate relevant information with peers and accountants, in an expeditious manner, allowing them to fulfill their duties.
• Strong written and oral communications skills.
• Efficiently provide expenditure reports to leaders, department administrators and other company employees to help answer general inquiries and discrepancies.
• Possess strong analytical, problem-solving and organizational skills. Able to type and/or 10-key data and sit for long periods of time.
• Available to work early, late, and on weekends when needed to fulfill assigned responsibilities.

EDUCATION & EXPERIENCE

• Minimum two years’ accounts payable experience (coding & batch processing), demonstrated progressive responsibility in an accounts payable role. Experience working in modern ERP with OCR software and EDI transactions is a plus. Experience reviewing and processing credit card and/or out-of-pocket expense reports.

Company