Accounts Payable Clerk at Wilco

Accounts Payable Clerk

Job Summary: Assist the Accounts Payable and Accounting team in reviewing, processing, and storing various forms of data at the central office of Wilco. Responsible for posting basic vendor invoices and ensuring timely payment to vendors.

Reports to: Accounts Payable Manager

Responsibilities & Job Function

• Scan/index documents and invoices into an online database.
• Manage online vendor portals for weekly invoice and statement printing.
• Monitor the Accounts Payable department's invoice email accounts.
• Process weekly check run by stuffing and matching checks to stubs and getting the checks ready to mail.
• Contact new vendors and obtain W-9s
• Posting basic vendor invoices, including match, audit, and process vendor invoices and statements with receiving documents and purchase orders; Review for completeness and compliance.
• Apply general ledger coding and enter voucher information into accounts payable module; Post entries to accounting system.
• Follow Wilco guidelines for processing variances.
• Post invoices in consideration of payment terms and discounts to ensure timely payments. 
• Assist with review of vendor statements for accuracy and discrepancies.
• Assist with the periodic review of Accounts Payable Aging reports for outstanding vendor invoices.    
• Assist with Accounts Payable month-end tasks.
• Excellent customer service skills promoting positive Wilco vendor relationships.
• Assist with Accounts Payable tasks as directed by the Accounts Payable manager.
• Maintain an organized and professional work area.

Skills/Training

• Ability to multitask with many interruptions.
• High attention to detail.
• Ability to work with a team, as well as with limited supervision.
• Ability to communicate and interact effectively with vendors, customers, and co-workers.
• Ability to operate a computer and other automated office machines.
• Ability to maintain both accuracy and speed.
• Prioritize and plan work activities; Use time efficiently and meet productivity expectations.
• Identify and resolve problems promptly and analyze information skillfully.
• Reasoning ability to determine the proper handling and processing of documents.    
• Conduct oneself in accordance with Wilco's Core Values.

Experience/Education

• High School graduate or equivalent.
• Experience with a document imaging system is preferred.
• Experience with Microsoft Word, EXCEL, and other office software.

Physical Requirements

• Ability to lift up to 25lbs.

Working Conditions

• Part of the job duties require being in the office, and part of the job duties will have an option to be completed remotely.

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