Sponsored Programs Support Center Specialist - Senior (Post-Award) at O3011 - MSRH Operating Room
O3011 - MSRH Operating Room · San Antonio, United States Of America · Hybrid
- Senior
- Office in San Antonio
The Sponsored Programs Support Center Specialist - Senior handles post-award duties for the departments in which they serve. This role is responsible for award setup and notification, careful review and monitoring of active awards and monthly ledgers, preparing grant projection forecast reports, coordinating award modifications, initiating and monitoring subcontracts, submitting cost transfers, assisting with effort reporting, position funding, and award close-out. This role will work closely with many internal and external stakeholders including faculty, department administrators and staff, as well as ancillary units involved in sponsored programs administration. Under minimum supervision, this role is responsible for ensuring awards are compliant with laws, regulations, policies, and terms and conditions. This role provides high quality service, attention to detail, and excellent customer service. ***This is a hybrid position (in-office and remote)***
Responsibilities
- Monitors sponsored program award budgets to actual expenditures and ensures research support costs are compliant with sponsor guidelines.
- Reviews financial expenditures for accuracy and allowability on sponsored grants and contracts, including a review of revenue, expenditures and available balances.
- Develops monthly financial forecast reports for PIs, reviews documentation for cost transfers, and assists with being the main lead liaison with the Office of Sponsored Programs (OSP).
- Assists faculty with completing and processing documentation of compensation via the institution’s effort certification system (ECRT).
- Communicates effort certification policies, and processes funding change requests.
- Contacts the Office of Sponsored Programs (OSP) regarding re-budgeting requests, carry-forward requests, work with administrative units regarding late payments and/or late invoicing.
- Reconciles direct and indirect expenses for projects to ensure all appropriate expenses have been posted to the project, reviews, and reconcile all invoices, ensures all subcontract invoices have been reviewed and approved by the PI.
- Develops closeout report to ensure all outstanding items are addressed prior to budget/project end date, streamline reconciliation process, and communicate to Principal Investigators.
- Performs ad-hoc monitoring reviews and communicates review findings to unit.
- Meets with Principal Investigators on a regular basis to review award status and assist in the resolution of problems as they occur.
- Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
- Proactively identifies, recommends and implements process improvement opportunities.
- Keeps current on applicable federal guidance on sponsored projects including OMB Uniform Guidance updates.
- Attends regular meetings, training sessions, and professional development workshops to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the Sponsored Programs Support Center Post-Award Specialist – Supervisor.
Qualifications
- Advanced knowledge and understanding of the administrative and compliance components of an award, including interpretation of sponsor award documentation, terms and conditions, and reporting requirements.
- Advanced knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs, especially the OMB Uniform Guidance.
- Experience working with sponsored programs financial administration software applications.
- Analytical and problem-solving skills, including experience examining and analyzing financial transactions to develop accurate reports, identify viable solutions, forecast consequences of proposed action, and implement a course of action.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meets both internal and external deadlines.
- Ability to establish and maintain effective working relationships with both faculty and administrative staff and ancillary units involved in sponsored programs administration.
- Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
- Attention to detail, problem-solving and ability to prioritize multiple projects and responsibilities to meet deadlines.
EDUCATION:
- Bachelor’s degree is required.
Company
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.