Front Desk/Administrative Assistant at Apogee Research

Apogee Research brings cutting-edge research into practice for the DoD community.  We blend agility with rigor to develop new technologies and transition them into operational use.  Founded in 2012, Apogee Research brings together cross-discipline teams to solve difficult and often deemed impossible problems across a range of different technical domains.  At Apogee Research we work hard, we get things done, and we do it together. 

We currently have an opening for a Front Desk/Administrative Assistant (full-time, in person) located in our Arlington, VA office. Our ideal candidate is reliable, detailed oriented, cares about doing things the right way, and be able to execute his or her responsibilities in a very fast-paced environment. This position will require getting a TS security clearance but having one upon starting is not required.   

Duties and Responsibilities:

Administrative and Customer Service:

• Maintain appropriate stock levels in supply, copy/fax areas, and pantries.   This includes traveling to physical stores on a weekly basis.
• Maintain the kitchen areas. This includes running the dishwashers and making sure kitchen supplies are properly stocked throughout the office.
• Help to maintain offices by coordinating office delivery, sorting, and delivering mail, and generally help coordinating all activities at the office to keep an orderly work environment.
• Ensure office is a safe, clean, and presentable environment at all times
• Maintain schedules for conference rooms; this includes assisting with set up and break down for all meetings, lunch, and coffee deliveries for meetings. 
• Manage the front desk - Welcome, escort, and direct visitors. 
• Maintain security of office space by following procedures; monitoring logbook; issuing visitor badges; ensuring that all visitors are checked in and escorted to appropriate areas
• Daily escorting of the building’s cleaners
• Maintain supply inventory list and tracking; submit purchasing requests.
• Serve as back-up Fire Drill POC
• Answer the phone in a timely manner and direct calls to the correct personnel.
• Perform other duties as assigned.  

Preferred:

• Strong customer service focus
• High school diploma or GED
• Minimum of two (2) years of administrative skills and experience
• Technical savvy is key - intermediate to advanced computer skills required in MS Word, Excel, PowerPoint and Outlook
• Excellent communication skills, both oral and written, with the ability to effectively convey information across all organizational levels.
• Overachieving attitude and enhanced work ethic