Payroll and Benefits Administrator at PMP Management

Description

Become the Best Part of PMP Management! 

PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Payroll and Benefits Administrator.

Who We Are

Property Management Professionals LLC. (PMP) is an industry leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Utah, Texas and Colorado. PMP delivers a boutique-style level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms.

PMP is one of the fastest growing management firms in each of our respective submarkets, which provides our team members’ a unique opportunity to develop and grow their careers. Our people-centric culture attracts and retains the industry’s top talent and has served as one of our competitive advantages, driving our growth and success over the past decade and a half.  

To learn more about PMP and our unique company culture, we invite you to visit our social media platforms below:       

Instagram/pmpmanage facebook/pmpmanage linkedin/company/pmpmanagement

Who We’re Looking For

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.

Position Description:  

We are looking for a highly detail-oriented and compliance-minded Payroll and Benefits Administrator to take ownership of end-to-end payroll processing and benefits administration and provide operation HR support for our 300+ multi-state employees. This position plays a vital role in ensuring every paycheck is accurate, compliant, and on time—while also managing employee data integrity, leave administration, and HR compliance across the organization. 

This role requires hands-on expertise with payroll compliance (including weighted overtime, commission and bonus payouts, and meal/rest premiums), experience liaising with brokers and carriers, and strong HR operations capabilities. In addition, this person will play a key role in maintaining and optimizing the existing system connections between Paylocity and Bswift, troubleshoot system issues as they arise, support any future transitions to a new payroll provider, and ensure seamless HR data management and compliance. 

Responsibilities: 

Payroll Administration 

• Process bi-weekly payroll for all employees, including regular earnings, commissions, bonuses, and ad-hoc off-cycle payments 
• Review employee time punches for accuracy, resolve discrepancies, and process necessary corrections 
• Provide timekeeping support to employees and managers, including troubleshooting time clock issues and assisting with time entry questions 
• Manage payroll deductions, including taxes, benefits, garnishments, and pensions, ensuring accurate and timely processing 
• Ensure payroll is compliant with wage and hour laws, including state weighted overtime rules and meal/rest period premiums 
• Confirm the accuracy of commission, and bonus calculations in coordination with division managers 
• Prepare final paychecks, including unused time off balance payouts, in coordination with Human Resources 
• Register and maintain state unemployment insurance (SUI) accounts across multiple states, ensuring accurate setup and compliance with state-specific requirements. 
• Generate payroll reports for earnings, taxes, and deductions to support financial audits and internal reviews 

Compliance & Reporting 

• Stay informed on federal and California payroll and benefits regulations, applying changes proactively 
• Ensure compliance with all applicable federal and state regulations, including timely submission of required forms and reports 
• Conduct regular audits of payroll throughout the year to confirm pay accuracy, identify discrepancies, and ensure full compliance with applicable wage laws and pay standards 
• Submit EEO-1 reporting and other required workforce filings 
• Maintain organized, audit-ready documentation for internal and external compliance reviews 
•  Maintain up-to-date knowledge of changes in payroll and benefits laws to ensure ongoing compliance 

System Integrations & Technical Support 

• Troubleshoot integration issues with Paylocity, Bswift, and third-party carriers or vendors 
• Collaborate with vendors to resolve issues and enhance payroll/benefits system functionalities 
• Play a key role in any future payroll system transition, ensuring data integrity, system configuration, and a smooth go-live process 
• Assist with system testing, validation, and user support during changes or upgrades 

Benefits Administration 

• Serve as the primary point of contact for employee benefits, including medical, dental, vision, life, disability, and 401(k) 
• Coordinate open enrollment, new hire enrollments, and qualifying life events 
• Partner with brokers and carriers to resolve employee coverage issues and ensure accurate plan administration 
• Reconcile monthly benefits invoices, identify and apply credits, and ensure timely payment 
• Oversee COBRA administration in partnership with our third-party vendor, ensuring timely notifications and compliance with continuation coverage laws 
• Support HSA and FSA administration by resolving employee issues, verifying enrollment updates, and escalating discrepancies with vendors as needed 
• Assist with benefits-related accounting tasks, such as reconciling benefit accounts and preparing documentation for audits 
• Track benefit eligibility and enrollment changes within the HRIS 
• Maintain compliance with all required notices and communications (COBRA, ACA, 401(k), etc.) 

HR Generalist Responsibilities: 

Time Off & Leave of Absence 

• Process leaves of absence (FMLA, CFRA, PDL), including documentation and return-to-work coordination 
• Track and report on leave utilization and compliance metrics 
• Maintain leave documentation in accordance with retention requirements 
• Assist with ad-hoc quarterly or annual projects aimed at building and aligning People Operations with company business objectives 
• Support implementation of HR initiatives that drive business results 
• Contribute to process improvement efforts that enhance efficiency and employee experience 
• Participate in cross-functional projects that support company growth and scalability
  Generate standard and ad-hoc reports to support HR data requests and business decisions 

Qualifications 

• Bachelor’s degree: Human Resources, Business Administration, Accounting/Finance, or related field (preferred). 
• 3+ years of experience in payroll and benefits administration with HR operations exposure, preferably in a mid-size company (250–500 employees) 
• Hands-on experience with Paylocity or similar platforms (e.g., ADP Workforce Now, Paychex Flex, Paycom), including benefits integrations such as Bswift 
• Strong knowledge of California wage and hour laws (weighted overtime, final pay, meal/rest premiums) and experience handling payroll compliance 
• Experience with HRIS data management, compliance and reporting 
• Knowledge of leave of absence administration (FMLA, CFRA, PDL) and compliance requirements 
• Skilled in processing payroll involving commissions, bonuses, garnishments, and off-cycle payments 
• Proficient in troubleshooting payroll/HRIS issues, collaborating with vendors, and optimizing system functionality 
• Working knowledge of benefits administration, including 401(k), open enrollment, COBRA, and carrier coordination 
• Detail-oriented and analytical, with a proactive approach to spotting discrepancies and resolving compliance issues 
• Strong communicator with sound judgment and discretion when handling sensitive employee matters. Highly organized, self-directed, and deadline-driven in a dynamic, fast-paced environment 
• Proficiency in MS Office (Excel, Word, Outlook) 

Preferred Skills 

PHR, SHRM-CP, CPP, or working toward certification  

Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUPs) 

Experience working in multi-state environments, especially high-growth or rapidly scaling organizations 

Prior experience with ACA reporting, 401(k) audits, and benefit carrier coordination 

Requirements

Must be proficient in Paylocity 

Hybrid role with the flexibility to work out of our Orange County or Valencia office