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Executive Assistant to CEO and Board at London Youth

London Youth · London, United Kingdom · Hybrid

£30,488.00  -  £30,488.00

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This is a key role in providing administration and organisational support to the CEO and the Board. The successful candidate must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative sills, and the ability to maintain a balance among multiple priorities. This is a part-time position with flexibility on the number of days worked each week, with a minimum one to two days in the office. 

What you will be doing

  • Manage the Chief Executive's schedule and diary, ensuring there is adequate time for meeting preparation and follow up. 
  • Provide project support and co-ordinate briefing packs for the Chief Executive to ensure they have comprehensive information for any meetings and activities. 
  • Manage the Boards meeting schedule and calendar of events. 
  • Attend meetings, including the Annual General Meeting, to take and produce accurate minutes and update the Rolling Agenda and Actions Sheet. 
  • Handle confidential information with discretion and maintain the highest standards of confidentiality. 

What you bring to the role

  • Experience of and committed to delivering the best support possible so that the Board and CEO can be as effective as possible. 
  • An initiative-taking approach - looking ahead and resolving potential issues. 
  • Responsiveness to changing demands and able to adapt own workload to provide the support that is needed. 
  • Comfortable managing upwards and communicating assertively and confidently with senior executives and managers. 
  • Excellent attention to detail and the ability to work on your own initiative. 
  • Demonstrable experience in preparation of papers, with a proven ability to take and write accurate and comprehensive minutes of meetings.
  • Advanced knowledge of Microsoft Office applications. 
  • You will be able to demonstrate our values of being: 
    • Ambitious
    • Collaborative
    • Inclusive 
    • Accountable 

Job Benefits

  • Generous holiday allowance - 39 days paid annual holiday each year. If you work part-time, your holiday allowance (including closure days) will be proportional based on your working hours. 
  • Employer 4% pension contribution. 
  • Additional leave granted to support voluntary activity. 
  • Free access for you and your family to the Employee Assistance Programme. 
  • Free access to the 'Headspace' app for you and your family. 
  • Free Health Care Cash Plan. 
  • Flexible working opportunities considered. 
  • You'll be working with a fantastic team of passionate colleagues across London Youth. 
  • You will be making a difference to the lives of young people. 
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