Administrator, Office at FLT Fleetlands/Almondbank-MH&E

• Managing all incoming calls for StandardAero Brisbane in a professional manner.
• Completing basic site induction and exit for all visitors/contractors.  Ensure all visitors are signed in and out of the facility using Traction Guest (electronic sign-in). 
• Day to day administrative tasks such as sorting and distribution of all incoming and outgoing mail, creating documents, printing, scanning, laminating, label making, filing, maintaining replenishing stationary/ First Aid kit levels . 
• Assist with Facilities Maintenance, record keeping as per company and local legislative requirements and period status reporting to management.
• Source contractors for all site services, review and negotiate contractual terms and conditions.
• Liaison with Finance, procurement and other business units to support all internal procedures such as vendor account setup, PO creation, invoice approval for payments and dispute resolution. 
• Reporting and advising management on areas requiring further attention in a timely manner and ensuring required tasks are planned/budgeted for and completed accordingly. 
• The upkeep of the reception area, boardroom, staff lunchroom and amenities such as the staff coffee machine and ordering consumables for kitchen.
• Assist in the coordination of orientation for new employees
• Employee I.D. and Security Card Management
• Responsible for maintaining and ordering of all workwear and marketing material.   
• Scanning Maintenance History file and Logbook.
• Managing Weekly Diary
• Updating of the Training Folder and Plan as required 
• Prepare training materials (manuals, presentations, etc.) and records, booking for training courses for employees. 
• Assist in the coordination of various employee events including company Christmas parties, and lunches. 
• Perform all other duties as required to ensure departmental efficiencies.

 Position Requirements:

• Have a minimum of 3 years’ experience
• Certificate III Business Administration
• Demonstrate excellent interpersonal, oral and written communication skills
• Advanced Microsoft office and Database applications skills
• Ability to work independently, meet deadlines and be self-motivated
• Excellent attention to detail
• Demonstrate a high degree of professionalism

Company