Accounts Payable Administrator at Brennan Industries

Job Function:

The Accounts Payable Admin will be responsible for managing company billables and ensuring the accurate, timely processing of vendor invoices, employee expenses, and payment requests. This role supports Brennan Industries’ finance department by maintaining strong vendor relationships, reconciling accounts, and contributing to efficient month-end and year-end closing activities.

1.0 Job Duties

• Process vendor invoices, employee expense reports, and payment requests in accordance with company policies.
• Prepare and execute weekly payment
• Accurately review, code, and enter invoices into NetSuite.
• Match invoices to purchase orders and receiving documents.
• Review and reconcile invoice and payment discrepancies.
• Audit, process, and reconcile company credit card statements.
• Monitor accounts payable aging reports and follow up on outstanding balances.
• Address and respond to vendor inquiries in a professional and timely manner.
• Maintain accurate and organized accounts payable records for compliance and audit purposes.
• Assist with month-end and year-end close by preparing accruals and ensuring all transactions are properly recorded.

2.0 Knowledge & Skills

• Strong problem-solving skills and ability to work both independently and as part of a team.
• Proficiency in Microsoft Office products, especially Excel (ERP/accounting software experience preferred).
• Knowledge of basic accounting principles and accounts payable processes.
• High degree of accuracy, attention to detail, and organizational skills.
• Strong written and verbal communication skills for effective vendor and internal communication.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

3.0 Education & Experience

• High School diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–4 years of accounts payable or general accounting experience (manufacturing/distribution industry experience a plus).
• Experience with ERP/accounting systems preferred.