Executive Assistant - Rochester, NY at SimuTech Group

Drive Change. Build Experience. Act with Precision. 

Are you an organized, people-focused professional who thrives at the intersection of executive support and employee experience? Do you move fast, think ahead, and create exceptional first impressions? If you’re driven to enable leadership success while shaping the moments that matter for employees, this role is for you. 

What Makes This Role Great?  

• Elevate leadership impact– Be the trusted right-hand partner to executive leaders, ensuring priorities are met with excellence.
• Shape employee journeys– Own onboarding and internal events that welcome, connect, and inspire employees.
• Build culture in action– Help create an environment where employees feel supported, engaged, and aligned to our values.
• Own the details that matter– If you thrive in fast-paced, dynamic environments and pride yourself on flawless execution, this is your arena.
• Be the face of the company– Play a visible and critical role in making SimuTech a place where people feel valued from day one.

What You’ll Do  

As the Executive Assistant & Employee Experience Coordinator, you’ll play a dual role at the center of our organization—providing high-level support to executives while owning key elements of the employee journey. You’ll ensure operations run smoothly for leadership and craft meaningful experiences that bring culture to life. 

Enable Executive Excellence: 

• Manage executive calendars, travel, meetings, and expenses with precision.
• Prepare agendas, presentations, and follow-ups; track deliverables and deadlines.
• Act as liaison for executives, ensuring professional communication inside and outside the company.
• Handle confidential information with discretion and judgment.

Orchestrate Onboarding Success: 

• Lead end-to-end onboarding coordination—partnering with HR, IT, and managers.
• Build personalized schedules and communications to ensure every new hire feels welcomed and equipped.
• Serve as the go-to contact for new employees during their first 30–90 days.
• Continuously improve onboarding tools, templates, and processes.

Deliver High-Impact Events: 

• Plan and execute internal events such as:
  • New hire orientation
  • SimuOne Full Company Conference and company-wide all-hands
  • Sales QBRs
  • President’s Club and cultural celebrations
• Own event logistics: budgets, vendors, catering, technology, communications, and follow-up metrics.
• Ensure events foster engagement, recognition, and alignment with company goals.

Lead Culture & Collaboration: 

• Partner cross-functionally with HR, Marketing, and Operations on initiatives that reinforce culture.
• Maintain event calendars, onboarding resources, and internal documentation.
• Support special projects and strategic initiatives for executive leadership.

What You’ll Bring  

• Organization & Foresight: Ability to juggle multiple priorities while anticipating needs before they arise.
• Execution Excellence: Track record of delivering seamless events, onboarding, and executive operations.
• Hospitality Mindset: Passion for creating warm, professional, and memorable experiences.
• Communication & Discretion: Strong written/verbal skills and ability to manage confidential information.
• Collaboration & Influence: Confidence working with executives, stakeholders, and new hires alike.

Required Experience:  

• 3+ years as an Executive Assistant or in a high-impact administrative role.

• Proven experience with calendar/travel management at the executive level.
• Event planning and/or onboarding coordination experience strongly preferred.
• High emotional intelligence and relationship-building skills.
• Strong technical skills with Microsoft Office, Teams, SharePoint, Zoom, and project management tools.

Additional Benefits: 

• Short Term Disability 
• Long Term Disability
• 401k Plan with employer match
• Limited Flexible Spending Account
• Life Insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Bonus plan

Pay range: $65,000 -70,000 (Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies, experience, and location) 

Location: Rochester, NY  

Take the Next Step 

This is your opportunity to join a forward-thinking team where your skills, creativity, and ambition will be celebrated. Apply today to become a key player in SimuTech Group’s mission to revolutionize the engineering industry.  

SimuTech Group is an Equal Employment Opportunity Employer.