PART-TIME SUBSTITUTE SCHEDULER – GATEWAY COLLEGE PREP SCHOOL GEORGETOWN TEXAS at Orenda Charter School

POSITION SUMMARY: 

Responsible for filling teacher absences and scheduling substitute teachers to cover classes to ensure they are adequately staffed. Handle administrative task including but not limited to keeping accurate records of sub jobs and hours, training and communication and assist with substitute recruitment. This role requires strong organizational, communication, and problem solving skills to maintain a smooth and effective learning environment.

DUTIES AND RESPONSIBILITIES:

• Prepare substitute verification records for payroll to then review and process 
• Responsible for scheduling substitute jobs  
• Assist with sub application screening, interviewing and recommendation to ensure an adequate pool of qualified subs are available
• Tracking sub onboarding online training 
• Ensuring all classes are covered
• Assisting staff with sub needs/coverage 
• Printing and prepping daily sub rosters 
• Maintain sub board and digital files
• Maintain sub sign in/out sheets
• Complete Daily sub verification records for payroll to then review & process
• Help cover classes if a sub is running late but would be on rare occasions
• Provide general administrative support as needed 
• Maintain campus wide sub roster 
• Onboard new subs to campus procedures 
• Maintain sub badges 
• Submit sub extra help forms 
• Maintain and reset sub email password and computer log in information
• Maintain sub loaner computers
• Communicate sub needs with admin, staff and subs
• Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material  
• Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members
• Support with office clerical & data entry duties
• Help with special projects when requested
• Perform other duties as assigned

WORKING CONDITIONS: 

• Mental & Physical Demands / Environmental Factors: Normal for an office environment.
• Ability to communicate effectively (verbal and written)
• Ability to operate computer and other office machines
• Repetitive hand motions
• Prolonged use of computer terminal
• Work with interruptions
• Must be able to lift up to 20 lbs

KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED:

Knowledge of:      

• Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines.
• Proficiency in using social media and web communications strongly preferred. 
• Basic reading, writing, and arithmetic skills required. 
• Knowledge of Microsoft Office and telephone protocol.
• Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical.
• Effective organizational, communication, and interpersonal skills
• Ability to meet established deadlines

Experience:       

• Three to five years of administrative/data entry experience preferably in a public education environment

Education:      

• High school diploma or GED, some college preferred.