Finance Support Specialist at City of Golden Valley (MN), MN

About the Department

The Finance and Payroll Administrative Assistant is responsible for supporting financial operations, processing payroll data, managing administrative paperwork, and maintaining organized filing systems. This role also serves as the first point of contact for incoming calls, ensuring proper communication flow within the department. Additionally, the assistant is responsible for creating and distributing change of status forms. The ideal candidate is detail-oriented, highly organized, and capable of handling sensitive financial information with discretion.

Expected Hours of Work
Hours are typically Monday-Friday from 8 am to 4:30 pm. In addition to working office hours, staff may be required to work on additional events. Hours may include nights, weekends, and holidays.

Position Duties

Essential Duties and Responsibilities 
Reasonable accommodations may be made to enable individuals to perform these essential functions:
Front Desk & Communication:
• Act as the first point of contact for incoming calls, emails, and visitors.
• Answer, screen, and redirect phone calls to the appropriate departments.
• Provide general information and assistance to employees and external contacts.

Payroll & Benefit Responsibilities:
• Maintain payroll records.
• Reconcile payroll and benefit related transactions and support month-end closing procedures.
• Process Public Employee Retirement Association (PERA) and Exchange Notices.

Change of Status Processing:
• Create and distribute employee change of status forms (e.g., promotions, terminations, salary
   adjustments, department transfers).
• Communicate with HR, payroll, and finance teams to verify and finalize status updates.
• Maintain proper documentation and records of all status changes.

Finance Responsibilities:
• Support accounts payable and receivable functions.

Paperwork & Filing Responsibilities:
• Process, file, and securely store financial and employee-related documents.

Administrative Support:
• Assist in audit preparations by ensuring all required documentation is up to date.
• Perform general clerical duties such as scanning, copying, and data entry.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility
This position does not have employee supervisory responsibilities. Staff will supervise participants to ensure safety, and enforcement of rules/regulations.

Minimum Qualifications

Minimum Qualifications
• High School Diploma
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office (Excel, Word) and accounting/payroll software. With 3 years of experience.
• Excellent communication and customer service skills.
• Ability to handle confidential financial and employee information securely.

Desired Qualifications

• Experience with payroll processing and financial record-keeping is a plus.
• Post Secondary – Vocational, Technical, Bachelor’s, other. 
• Knowledge of government data practices and responsibilities
• Professional Administrative Certification of Excellence (PACE)
• Microsoft Office Specialist (MOS)
• Certified Professional Secretary (CPS)

Competencies

• Communication
• Customer Focus
• Teamwork
• Positive Attitude
• Hard Work
• Equity and Inclusion
• Leadership
• Decision-Making
• Ethical
• Organized
• Problem Solving

Other Qualifications

Work Environment & Physical Demands
Work is conducted primarily indoors. Employees in this position are generally free from work hazards. 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Regularly read and interpret documents and other written material. 
• Regularly communicate and exchange information with others in person, over the telephone, and using written communication methods. 
• Frequently remain in a stationary position and regularly move within the building to attend meetings and access files and office machinery.
• Occasionally traverse around the City to meetings or events. 
• Regularly operate computers and other office equipment, such as a copy machine, printer, and telephone, as well as equipment/tools consistently found in municipal law. 
• Occasionally move or transport items weighing up to 25 pounds.

EEO Statement
The City of Golden Valley is an Equal Opportunity Employer in compliance with the Americans with Disabilities Act. It will provide reasonable accommodation for qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.

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