Hybrid Secretary II - Student Services at North Bend School District 13

Position Summary:

Essential Requirements:

• High school diploma or equivalent.
• Four (4) years general office experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job; two (2) years of secretarial experience, preferably in a school setting.
• Demonstrated proficiency in Google Suite, Microsoft Office, and student information systems (e.g., Synergy).
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills.

Essential Duties and Responsibilities (other duties may be assigned):

Counseling & Scheduling Support

• Coordinate and assist with the development of the master schedule, including entering forecasting data for all grades (8–12) in the student information system (e.g., Synergy).
• Support schedule changes, load balancing, and schedule cleanup in collaboration with counselors and administration.
• Assist with student placement to ensure graduation requirement tracking.
• Provide clerical assistance to counselors, registrar, and front office as needed.
• Maintain spreadsheets for teacher aide assignments and placements.
• Provide back-up support to other clerical positions and the office in case of absence or work overload.

CTE Program Coordination

• Serve as the CTE Program Administrator.
• Update and maintain student participation records in coordination with teachers and the Oregon Department of Education (ODE).
• Submit annual CTE reports for funding purposes.
• Attend annual training sessions and ensure program compliance.
• Support dual credit and Expanded Options programs by managing agreements and tracking student registration with community colleges (e.g., SOCC).

State Testing Support

• Assist in preparation for state testing by generating student rosters, preparing SSID cards, and coordinating materials and accommodations.
• Communicate testing protocols and schedules to staff and ensure accurate implementation.

Event Planning & Communications

• Lead planning and execution of Class Night, senior slide shows, and other graduation-related activities.
• Create and update bulletin boards with college and scholarship information.
• Collaborate with external organizations (e.g., Recruit Hippo) for student job placements.

• Perform other duties as assigned

Working Conditions:

• Work is performed in a standard office environment with frequent interruptions.
• Must be able to work under pressure and meet multiple deadlines.
• May be required to work evenings for events such as Class Night, FAFSA nights, and parent/student presentations.

Physical Requirements:

• Ability to sit, stand, and walk for extended periods.
• Must be able to lift up to 25 pounds occasionally.
• Use of standard office equipment including computers, telephones, copiers, and printers.