Hybrid Senior Accountant at Gridline

Description

Description

General Job Description:

The Senior Accountant position will assist the Controller with managing all areas of the Accounting Department. Will use their accounting knowledge to set up and manage accounting processes, projects and creating efficiencies. Will maintain the accuracy of entries to the general ledger for accurate financial reporting. Will work in a challenging, fast-paced environment therefore must be organized and have meticulous attention to detail.

Essential Functions:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Manages the following:
• A/P, A/R including monthly recurring billing
• Create and improve the Monthly Billing, utilizing advanced excel formulas and tables
• Complete, review, and import invoice templates
• Send invoicing reports to customers
• Provide financial reporting specific to customer requirements and analyze/manipulate data from multiple sources into a final deliverable
• Research and resolve invoice discrepancies and issues
• Oversee vendor audits
• Collections including overseeing and guiding the Accounting Clerk
• Billing inquiries
• Set up and maintain customer and vendor records
• Bank and credit card reconciliations
• Manages and prioritizes accounting e-mails
• Serves as a liaison to operational departments relating to accounting and financial reporting matters
• Assists the Controller with financial report preparation and financial analysis
• Participates in monthly and year-end close activities
• Prepares journal entries for proper allocation of liabilities, income, and expenses
• Works with internal departments to ensure accurate class and GL account coding
• Corresponds with customers and vendors responding to inquiries via email and phone
• Prepares account reconciliations and research/resolve reconciling items
• Tracks all activities in CRM system (Salesforce) and/or A/R collections system
• Prepares the report on bills to be paid, including reviewing approvals and ensuring PO’s match the invoice amounts
• Pays vendor bills via corporate credit cards
• Assists with annual budgeting and forecasting
• Assists with sales tax matters, including products, services, and SAAS
• Monthly sales tax reconciliations
• Send Tax Consultant final month numbers
• Review each invoice’s connection from accounting software to tax software daily
• Monitor sales thresholds in each state
• Document process and procedures
• Performs other duties as assigned

Requirements

Requirements

Knowledge, Skills and Abilities:

Must have full understanding of GAAP

Proficient in QuickBooks Online

Experience with Software as a Service (SaaS) recurring billing

Collection’s experience

Advanced Excel knowledge (including VLookup, XLookup, IF, IFError, Concatenate, Left, Right, Mid, Date, Month, DateValue, Search, ISNumber, Find, Char, Substitute, Len, Sort, Unique, Round, Dynamic Arrays, Pivot Tables, Tables) with the ability to create spreadsheets with some level of automation

The ability to adapt to changes and unexpected events

Strong organizational, written, and verbal communication skills

High ethical standards

Ability to multi-task

Strong follow-up skills

Comfortable dealing with numbers and the processing of confidential financial information

Ability to work independently and act professionally in all aspects of this position

Good understanding of Microsoft Office Suite

Education and Experience:

Bachelor’s degree in Accounting and two years of job-related experience

2 years A/R, A/P including monthly recurring experience

2 years or more QuickBooks Online experience

Sales tax experience

CRM experience (Salesforce preferred)

Supervisory Responsibility

This position will co-manage the work of the Accounting Clerk with the Controller.

Work Environment

This job operates in a clerical, office setting. Noise level is typically moderate. This role routinely uses standard office equipment such as computers, phones, filing cabinets, copiers, scanners, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position which will typically involve 40 hours a week Monday through Friday but are subject to change at the company’s discretion.

Travel

Little to no travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.