Hybrid Administrative Director at St Johns Lutheran Ministries Inc

Description

DEPARTMENT: THE VISTA

POSITION TITLE: ADMINISTRATIVE DIRECTOR 

RESPONSIBLE TO: SENIOR ADMINISTRATIVE OFFICER

EXPOSURE LEVEL: CATEGORY III

EXEMPTION STATUS: EXEMPT 

______________________________________________________________________________________

Summary:  Responsible for the planning organizing, developing and directing of the day-to-day operation of The Vista at Mission Ridge in accordance with current Federal, State and local standards governing long-term care facilities.

ESSENTIAL JOB FUNCTION: Executive Direction

• Plans, organizes,      implements, evaluates and directs the day-to-day operation of the Assisted      Living Facilities and its activities and programs
• Develops, maintains and      periodically updates written policies, procedures, reference materials,      manuals, objectives and philosophies
• Oversees and      coordinates the planning and administration of operating budgets and      contracts; participates in the overall fiscal planning for the      organization
• Manages daily      administrative operations of the organization; provides direct supervision      of subordinate employees including planning, assigning, and organizing      work; interviews and hires
• Monitors activities to      ensure we are maintaining our quality improvement program.
• Provides market research and analysis; prepares research-based      reports and sales forecasts for senior management
• Coordinates with marketing      to manage occupancy for The Vista
• Attends meetings and      participates in various committees
• Is expected to be part      of the on call team

ESSENTIAL JOB FUNCTION: Supervision 

• Hire, coach, educate, evaluate and      discipline assigned employees
• Identifies and arranges for training      needs of staff
• Complete staff performance reviews and      initiate proper personnel paperwork
• Responsible for oversight of the      employee schedules and coverage

ESSENTIAL JOB FUNCTION: Nursing

• Oversees the care of all elders in      assigned areas
• Ensure assessments are complete for      elders 
• Administers or facilitates      administration of nursing treatments
• Works closely with physicians to      determine appropriate care
• Responds to and leads emergency      situations
• Ensures complete medical records on      elders
• Initiates and provides monthly details      to LTC Insurance Co as needed
• Performs record keeping according to      policies developed by St. John’s United in accordance with State and      Federal Regulations
• Ensures assessments of Elders for      determination of Assisted Living Category A, B, or C
• Assists nursing staff when necessary
• Promotes the Elder’s well-being and      satisfaction by supporting elder-centered care while working as a member      of the Clinical Support Team.

ESSENTIAL JOB FUNCTION: Leadership 

• Develop referral and support      relationships with Elders of all care levels
• Facilitate Service Plan Meetings and      other family meetings
• Works closely with hospital Case      Managers on appropriate discharge planning for current Elders
• Coordination of appropriateness of      Admissions, Discharges, and/or Transfers
• Represents the facilities at weekly Case      Management and Medicare Meetings as needed 
• Assists with tours and other marketing      opportunities to families and community
• Facilitates appropriate staffing levels      and schedule
• Participate in community activities 
• Manages and processes development and      Quality Improvement

ESSENTIAL JOB FUNCTION: Dining Services and Housekeeping 

• Works collaboratively with our partners      to ensure that dining and housekeeping services meet expectations.
• Performs other duties as necessary to      ensure a pleasant atmosphere and timely mealtimes

ESSENTIAL JOB FUNCTION: Safety

· Obeys safety rules of St. John’s Lutheran Ministries

• Identifies, reports, and/or corrects      obvious safety hazards
• Attends mandatory safety in-services

· Utilizes proper body mechanics when transferring Elders

· Follows established policies and procedures when exposed to blood/body fluids

· Wears and/or uses safety equipment and supplies (i.e. gait belts, mechanical lifts, personal protective equipment)

ESSENTIAL JOB FUNCTION: Mission/Customer Service

• Supports the growth and actively engages      in the Eden Alternative philosophy, including a work environment with      plants and animals
• Follows the St. John’s Guidelines for      Customer Service:

*Let the Mission be your guide

*Make eye contact and smile

*Greet & welcome each and every person

*Seek out personal contact

*Provide immediate service-listen & act

*Use appropriate body language at all times

*Be gracious to each & every person

ESSENTIAL JOB FUNCTION: Employee Responsibilities

• Follows policy and procedures on annual      TB testing.
• Follows policy and procedures on annual      influenza vaccinations.
• Attends all mandatory in-services

· Attends and participates in scheduled training and educational classes to maintain 

· license in accord with the State of Montana

· Performs other duties as assigned 

Requirements

REQUIREMENTS:

• Minimum Requirements: Knowledge and skills acquired through      completion of post-secondary education. Knowledge of Windows Operating      Systems, Microsoft Word and Microsoft Excel software preferred. Must possess,      or be in process of obtaining a Montana Nursing Home Administrators      License or a Certificate of Administration from the AL Federation within 6      months of employment. Minimum of 2 years administration experience, 5+      years preferred.
• Skills/abilities: Must possess excellent interpersonal      communication, problem solving and critical thinking skills.
• Complexity/Difficulty: Must be able to effectively work independently      and solve elder’s problems and family members concerns. Must be able to      delegate work to appropriate staff remembers to ensure all position      responsibilities are being completed timely and accurately.

PHYSICAL DEMANDS:

Requires minimal lifting functions. Requires moderate bending, standing and reaching activities.

WORKING CONDITIONS:

Normal office setting. No hazardous material exposure.

The examples of essential job functions identify the major duties and requirements for the performance of this job and do not identify all duties, responsibilities and requirements performed by positions in this class.