Hybrid Office Coordinator - Audio Visual, Event Technology at Pinnacle Live

Office Coordinator

Company Overview 

Pinnacle Live is a premium, in-house AV partner. We elevate live event expectations for people and venues who demand better. With an expert balance of big-picture problem-solving and boots-on-the-ground execution, we deliver bespoke AV solutions for in-person, virtual, and hybrid meetings and live events. The most impressive, impactful meeting and events all have the same common denominator: dedicated, determined people working behind-the-scenes to make it happen. We’re looking for those people. Pinnacle Live is a Collaborative Crusader. We empower you to tackle tough challenges to deliver unforgettable hospitality and live event experiences.

Job Summary:

The Office Coordinator provides administrative and clerical support to the audio-visual office. This individual will perform a wide range of administrative and office support activities to facilitate the efficient

operation of the venue office.

Essential Functions:

• Assist in the preparation of regularly scheduled reports.
• Act as point of contact with hotel clients and Pinnacle Live corporate office to resolve accounting inquiries.
• Prepare customer billing and handle assist with inquiries.
• General clerical duties, including filing, typing, copying, binding, scanning etc.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Open, sort, and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Develop and maintain electronic and hard copy filing systems.
• Plan meetings, activities, and celebrations
• Perform other duties as assigned.

Education & Experience:

• High Schools diploma or equivalent
• One (1) year of customer service or clerical experience

Required Skills & Knowledge:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required.

• Must have a high level of interpersonal skills to handle sensitive and confidential situations. The position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in MSWord, Excel, Access, Outlook, and PowerPoint.
• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Performance based incentive plans on top of base salary
• Generous time off with PTO, holidays and sick/personal days
• 401k with a contribution match
• Insurances; health, vision, dental and more

Pinnacle Live is an Equal Employment Opportunity Employer 

Additional benefits