Hybrid Senior Contracts Administrative Assistant at Discovery Land Company

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Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s Corporate Office locations in Scottsdale, Arizona.

Discovery Land Company is seeking a full-time, year-round Senior Contract Administrative Assistant to join the Legal Department.

Job Summary:

The Senior Contracts Administrative Assistant will assist the contracts division with all administrative functions necessary to maintain real estate sales and membership records, and support real estate transactions.

Duties & Responsibilities:

• Review and gain a working knowledge of all documents for Discovery communities supported by the Contracts team, including governing, contracts, and golf club / marina club documents.

• Coordinate with sales team to provide buyer’s representatives all backup information requested and accurately maintain files of all project documents that may be requested.

• Prepare accompanying documents for real estate sales, check signed contracts to make sure they are complete and accurate, and coordinate with project-based teams on closings as needed.

• Set up, organize and maintain electronic folders for all real estate and membership sale transactions.

• Coordinate with escrow / title companies to open escrow and ensure that all timelines in sales agreement are met.

• Format and update governing documents as needed for distribution to purchasers, members and management.

• Provide support for Contracts Team with additional document preparation, review, and submission.

• Organize collateral materials for project-based sales team and assist with mailing / shipment of materials to members or projects.

• Manage databases and input all records in a timely and accurate manner to Oracle, Brokermint and other programs as needed.

• Mentor on-site sales assistants with Oracle, Brokermint, map updates, and other technology maintained at the project level.

• Support Contracts team with sales and inventory reporting as requested.

• Provide timely communication to the project based sales teams about any issues related to real estate and membership sales.

Skills & Qualifications:

• Bachelor’s degree preferred.

• At least four years of experience with real estate contract administration.

• Experience using CRM software programs and proficient in Microsoft Office programs.

• Exceptional verbal and written communication skills.

• Must possess high level of confidentiality and discretion.

• Excellent attention to detail, accuracy, and organizational skills.

• Strategic thinking - Demonstrates awareness of organizational priorities as they relate to own area of work.

• Collaboration – Regularly works with other departments or projects.

• Achieves goals - Demonstrates understanding of, and works to meet, standards of excellence in work; delivers against goals and/or assignments on time.

• Makes decisions and solves problems - Gathers relevant information needed to analyze and solve problems; makes decisions independently within own area of responsibility.

• Teamwork - Works cooperatively and is a supportive member of the team; contributes positively to the achievement of team objectives.

• Communication - Communicates detailed information clearly, both written and oral.

• Manages talent - Manages own performance, based on honest self assessment and seeking feedback from managers and peers.

• Adaptability – Possesses the ability to adapt to changing environments and navigate unexpected challenges without compromising quality of service and work.

• Flexibility and ability to pivot to new projects and desire to work in fast-paced environment.

Benefits

• Competitive Pay

• Medical, Dental, and Vision Benefits

• 401k Contribution

• Paid Time Off and Paid Holidays

• Employee Meals, Referral Incentives, and Recognition Programs

• Holiday Pay

• Professional development and upward mobility opportunities

• Work-Family Culture

About Us

Discovery Land Company is a U.S.-based real estate developer and operator of private residential communities with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.

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