Hybrid Office Manager at DIAMOND BASEBALL HOLDINGS LLC

Description

Summary of Responsibilities:
 

The Office Manager assists the Club General Manager and Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited, facilitating gameday cash requirements, generating invoices for the club, making bank deposits either remotely or in person, assisting with seasonal payroll onboarding and processing, and answering general questions. This position may also assists with special projects and game day operations. 
 

Essential Functions of the Job:
 

• Assist the Club General Manager in day-to-day activities 
• Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers
• Help staff with time and expense reimbursement submissions
• Work with regional finance team to complete month-end close tasks
• Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant trainings and policies
• Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
• Escalates local HR queries to the Corporate HR team as required 
• Create invoices for the billing of Club partnerships 
• Track and submit monthly sales commissions for front office staff
• Assists with the collections of past due receivables 
• Bill Major League Baseball affiliate and maintain close relationships 
• Preparation and reporting of sales taxes
• Managing credit card tracking for receipts and coding
• Reporting and tracking of non-gameday and gameday analysis
• Order, organize, and ensure all office supplies are on hand and that all office machinery are in good working order
• Create relationships with local community partners who supply office and business services or products
• Manage and ensure timeliness with rent and other required payments
• Provide reports from various systems to GM to make business decisions

Qualifications

Experience and Qualifications: 
 

• Associate or Bachelors degree preferred but not required
• Experience in an office environment
• Experience and knowledge of Microsoft Office, including Excel
• Proven administrative experience supporting multiple people and departments 
• Experience working in an accounting environment and basic understanding of accounting principles 
• Excellent organizational skills, attention to detail and ability to multitask
• Ability to maintain confidentiality and professionalism

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.