Hybrid Human Resources Clerk at Reeves County Hospital District

Description

General Summary:

The Human Resource Clerk supports daily HR operations and ensures the efficient functioning of HR processes. This role is responsible for administering employee health plans, maintaining employee records, and providing administrative support across various human resource functions, including recruitment, onboarding, and compliance.

All Reeves Regional Health (RRH) employees are expected to perform their responsibilities in accordance with RRH policies, accrediting organizations, federal and state regulations, and Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.

Requirements

 Job Qualifications:

· Education: High school diploma required; associate’s degree preferred.

· Experience: Minimum of 2 years of relevant experience in human resources or administrative support.

· Language: Spanish-speaking preferred to support communication with a diverse employee population.

Essential Duties and Responsibilities:

1. Pre-Onboarding Preparation

· Send onboarding welcome emails with first-day instructions.

· Coordinate technology and workspace needs, including computer, phone, access badges, business cards, and system accounts.

· Ensure all resources, tools, and materials required for the role are ready prior to the employee’s start date.

2. First-Day Orientation & Setup

· Participate in and facilitate orientation sessions to ensure a welcoming experience.

· Prepare and distribute onboarding materials, handbooks, and resources.

· Set up necessary employee accounts, platforms, and tools for job performance.

3. Ongoing Engagement During First 90 Days

· Schedule and conduct weekly check-ins with new hires to assess progress, answer questions, and address concerns.

· Partner with direct managers to ensure consistent support, feedback, and performance expectations.

· Ensure completion of a formal 90-day review by the employee’s direct manager.

4. Training & Compliance Oversight

· Track and confirm completion of mandatory training, policies, and certifications within established timelines.

· Provide reminders and follow-up to employees and managers to ensure compliance.

5. Coordination with Managers & Teams

· Serve as a liaison between new hires and their teams to ensure smooth integration.

· Communicate onboarding progress, engagement levels, and potential concerns to managers promptly.

6. Employee Experience & Engagement Support

· Assist in recognition and reward programs to celebrate milestones during the onboarding period.

· Maintain updated organizational charts and internal contact directories.

· Support employee referral tracking and recognition.

7. Benefits Administration

· Administer employee health plans, including enrollments, changes, and terminations.

· Process documentation with payroll and insurance providers to ensure accurate records and proper deductions.

· Reconcile benefits statements and assist with payroll and HR program audits.

8. Recruitment & Onboarding Support

· Coordinate recruitment activities: schedule interviews, maintain candidate tracking in HRIS, and manage communications.

· Submit background checks and assist in the new hire onboarding process.

· Conduct new employee orientations and prepare onboarding documentation.

· Complete and verify Forms I-9 and maintain compliance records.

9. Housing & Administrative Support

· Collect and process rent payments from staff residing in company housing.

· Schedule apartment cleanings and coordinate with maintenance or cleaning staff as needed.

· Maintain organized and up-to-date employee files.

· Perform general clerical duties such as mailing, scanning, filing, and document preparation.

· Draft correspondence and internal HR communications.

· Manage incoming and outgoing HR department mail.

10. Other Duties

· Perform related tasks and assignments to support the HR team and organizational goals.

· Perform additional duties and manage specific projects as assigned by the supervisor.

Required Skills and Qualifications: 

1. Strong verbal and written communication skills. 

2. Excellent interpersonal and customer service abilities. 

3. High attention to detail and strong organizational skills. 

4. Working knowledge of HR principles and practices. 

5. Effective time management with the ability to meet deadlines in a fast-paced environment. 

6. Proficiency with Microsoft Office Suite and HRIS systems. 

7. Ability to maintain confidentiality and handle sensitive information. 

PROFESSIONALISM:

Each member of RRH is expected to follow dress code for the position held and act in a professional manner that will increase the individual employee’s credibility with the community. Professional behavior is expected to be demonstrated through the words, actions, and attitude towards fellow team members, patients and their families, physicians, and all others with whom an employee comes in contact with during the course of their duties at RRH.

DEPENDABILITY:

Provide quality patient care and program leadership through dependable, timely activities as needed.

TEAMWORK:

Teamwork is an essential element in a good work environment. All staff is expected to be supportive of each other, and resolve conflicts according to hospital policy.

COMMUNICATION:

Clear and accurate verbal and written communication skills are essential.

SAFETY:

Due to possible contact with infectious diseases, exposure to environmental hazards, universal precautions including use of PPE must be adhered to.

CONFIDENTIALITY:

The employee agrees to hold all confidential information in trust and confidence and agrees not to disclose it to any other third party without the written permission of the Hospital.