Hybrid Part Time Receptionist at Career Academy of South Bend, Inc.

Description

Job Title: Career Academy High & Middle School Part-Time Receptionist

Job Classification: Building Support

Reports to: Middle School & High School Principals

Work Schedule: Part-Time Academic Year (30 hours per week 7:30 am - 1:00 pm)

10 Days before school begins & 10 days after school ends

Summary

At Career Academy, our school receptionist will greet visitors and parents, answer phones, help schedule meetings, and support the staff and students through a variety of task that come up daily. Their job is a blend of customer service, clerical, and secretarial work.

Qualifications

· Education: High School Diploma or Equivalent

· Experience: Two years of equivalent experience

Primary Responsibilities

· Greet visitors, parents, and students when they come to the main entrance.

· Assist with students who come late to school/leave early from school to ensure they have signed in/out and have a pass to

class.

· Answer phone calls and provide information on a variety of topics, including procedures, disciplinary measures, and day-to-day

operations of the school.

· Ability to multi-task and organize projects as needed.

· Share information broadly with administrators, teachers, and students’ families through email, phone calls, or alternative form

of communication.

· Maintain the records of phone logs, checks that come in the mail, visitor logs, attendance logs, and other logs that are needed

to be kept in the front office.

· Receiving and sorting of the mail.

· Assist with filing student records and helping with record requests.

· Serve as backup for full-time receptionist.

· All other duties assigned by building and district administration.

Essential Skills and Abilities

· Competency in computer programs & computer platforms needed in the school.

· Ability to use technology for documentation and preparation of professional materials.

· Ability to prioritize tasks, allocate time, and maintain schedule flexibility.

Requirements

Experience with PowerSchools a plus

Experience with Outlook, Google and Microsoft applications preferred