Hybrid Human Resource Coordinator | FUSD District Office at Flagstaff Unified School District

Summary of Function

Qualifications

Qualifications include:

• Bachelor's degree in business administration,  human resource management, or organizational leadership preferred

• Two years’ experience working in human resources 

• Bilingual – preferred.

Duties and responsibilities

1. Manage the onboarding process for certified, licensed professional, ancillary and administrative staff, including the preparation of initial salary placements, certification and IVP obtainment as required by the position.

2. Maintain and update job descriptions for all staff. 

3. Coordinate with the Executive Director of Business Services on issues of benefits management and payroll administration. 

4. Participate in the negotiations process as assigned, conduct market research for negotiations, and help support development of salary schedules for the district.

5. Provides direct support to staff regarding the Arizona Department of Education on the certification and recertification process.  Also ensuring compliance of staff with maintaining appropriate and valid certification while employed.

6. Provides direct support to staff regarding the Arizona Department of Public Safety IVP Fingerprint Clearance Card processes and ensures compliance of staff maintaining appropriate and valid clearance.

7. Support in the oversight and administration of district employment policies and procedures

8. Assist the Executive Director of Talent Management  in implementing and monitoring personnel laws, reporting and maintaining the status and assignments of all certified and licensed professionals.

9. Work closely with principals and directors in determining personnel needs and filling vacancies with qualified applicants.

10. Support administrators in their hiring processes including answering questions; keeping interview, reference check, and paperwork materials up-to-date; and as a point of contact to check on the onboarding status of new hires.

11. Assist in planning and implementing orientations for new hires, including New Employee Orientation

12. Manages the annual reporting requirements including but not limited to Teacher Input Application (TIA), School District Employee Report (SDER), EEO-5 (Equal Employment Opportunity), and New Hire Reporting.

13. Assists with payroll-related tasks including updating employee maintenance and payroll information as required.

14. Supports the HRIS team with appropriate recording keeping, staff transfers and file maintenance as appropriate.

15. Advise student teachers regarding hiring procedures and regulations and develop and implement recruiting methods to gain their employment.

16. Manages and oversees the volunteer program for FUSD ensuring appropriate background proceedings are completed and adhered to.

17. Performs other duties as assigned.

Knowledge, Skills, and Abilities

• State and Federal laws pertaining to employment. 

• Budget and financial management processes, strategies, and techniques.  

• Contracts, agreements, and other legal files related to HR matters. 

• Operating and learning a variety of software applications.  

• Generating, formatting, and updating data for reporting purposes.  

• Utilizing Windows-based software and various application programs, including Microsoft Word, Excel, and Google Suite.

• Effectively use personal computers and operate word processing, spreadsheet, graphics, and database application software.  

• Extract, manipulate, format, and display data in a mainframe computer system.  Analyze information, reach conclusions, and present findings in a logical and informative manner.  

• Research, understand and apply complex statutes, rules, regulations, policies and procedures.  

• Communicate effectively in person, over the telephone, and in writing.  Effectively handle multiple tasks under the pressure of inflexible deadlines.  

• Keep sensitive information confidential.  

• Interact with a diverse clientele with tact and efficiency.  

• Perform accurate math calculations.  

• Track detailed information and research a variety of issues.  

• Make independent decisions within scope of authority.  

• Work independently and establish work priorities with minimum supervision.  

• Compose clear and concise correspondence and proofread documents.  

• Maintain composure and effectiveness when meeting deadlines.

• The completed administrative application
• A letter of interest, which addresses the “Profile of the Qualified Candidate.”
• A resume’ including background information, educational experience and achievements, and community and professional involvement.
• A copy of the candidate’s Arizona administrator’s certification or evidence of how you qualify for the certificate.
• A current AZ Department of Public Safety, IVP Fingerprint Clearance Card.
• A copy of transcripts.
• Three letters of recommendation written within last 12 months.