Hybrid Executive Assistant - Nashville, TN at Reeves Young

At Reeves Young, everything we do – from 30 feet below the ground to 30 floors above – is about people. The culture we cultivate spreads throughout our employees and flows into the relationships we build with our clients, owners and business partners. We pride ourselves in celebrating the accomplishments of our staff and promoting growth through challenging our employees each and every day. Whether it’s in the boardroom or at the ping-pong table, we are making an impact on the construction industry. Don’t just read what we’re about, join our team and see for yourself.   

What We Offer   

• Amazing Coworkers  
• Competitive Pay  
• Full Benefits including Medical, Dental, Vision and more  
• 401(K) Matching  
• Paid Time Off  
• Company Celebrations & Events  

What Can You Expect    

•  Manage daily office operations, including ordering supplies, coordinating vendors, and ensuring a welcoming environment for staff and visitors; act as the first point of contact for the office.
• This role serves as the operational linchpin for day-to-day office functions and a trusted extension of leadership. The right candidate will not only handle administrative tasks with excellence but also step confidently into high-trust responsibilities—representing leadership when needed, facilitating key communications, and driving forward office-wide initiatives.
• Support scheduling, travel coordination, meeting planning, and internal communications on behalf of the General Manager.
• Coordinate onboarding for all new hires—assemble welcome kits, prepare orientation materials, and assist HR with I-9 confirmation, photo capture, and remote onboarding tasks.
• Step in as an extension of the General Manager to communicate with internal teams, resolve office-related issues, or represent leadership in meetings or vendor interactions as needed.
• Manage relationships with facility vendors, utility providers, and internal Reeves Young partners (e.g., marketing and IT support for the digital video wall).
• Identify, implement, and refine office processes to promote operational efficiency, documentation accuracy, and staff experience.

  
  

What You Bring to the Table   

• Proven experience supporting senior leadership, preferably in a fast-paced, professional services or construction-related environment.
• Strong relationship-building and communication skills across all organizational levels.
• Exceptional attention to detail, record-keeping, and ability to manage sensitive information.
• Discretion and good judgment in handling confidential or high-trust matters.
• Proficiency with Microsoft Outlook, Word, Excel, Adobe PDF tools, and Screencloud (for digital signage).

Visit our website at www.reevesyoung.com to learn more about our growing team and the opportunities we are creating for people just like YOU!  

Reeves Young is an Equal Opportunity Employer. We maintain a drug-free, smoke-free workplace. We participate in E-Verify. We perform background checks. We drug test.