Hybrid (CASUAL) Program Academic Advisor at University of Hawaii, HI

About the Department

***Applicants seeking short-term or part-time work with the University of Hawai‘i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions.  Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave).  Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Other Conditions:   Casual Hire temporary appointment is expected to begin September 2025 or soon thereafter.  Not to exceed 89 days.  

Duties & Responsibilities:  

1. Provide comprehensive academic advising and student support to low-income, first-generation, and students with disabilities, including academic, financial aid, career, and personal guidance.
2. Conduct student intake and develop individualized action plans, monitor progress, and ensure delivery of grant-mandated services.
3. Develop and facilitate workshops and activities related to academic success, financial literacy, graduate school preparation, cultural enrichment, and personal development. Coordinate logistics, materials, and communications for these activities.
4. Oversee student internship program, including manage scheduling, training, and tracking engagement.  Support peer-led student engagement activities aligned with program goals and coordinate logistics, materials, and communications for these activities.
5. Coordinate the SSSP internship program by developing partnerships, arranging placements, assisting students with completing and collecting required forms, and evaluating outcomes to align with academic and career goals.
6. Oversee and update physical and electronic student records in systems such as Student Access, STAR Hawai‘i, and Banner, ensuring accurate documentation of services and adherence to federal and institutional compliance requirements.
7. Assist with administrative tasks, including procurement, vendor communication, inventory management, and student communications.
8. Support recruitment and outreach efforts, represent the program at events, and assist with eligibility screening.
9. Collect, analyze, and report program data to support grant compliance and continuous improvement.
10.  Maintain regular in-office presence to provide consistent in-person services, collaborating with the Executive Director to ensure adequate staffing and availability for walk-in students.
11. Participates in meetings and professional development, maintain office presence, and provide in-person/virtual services as needed.
12. Other duties as assigned.

Minimum Qualifications:    

1. Possession of a baccalaureate degree in any degree program and one (1) year of professional work experience in an office setting; or equivalent education/training or experience 
2. Familiarity with grant funded programs and requirements
3. Demonstrated ability to resolve complex problems
4. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
6. Demonstrated ability to operate a personal computer and apply word processing software including Microsoft Office and Google Suites.
7. Possession of a valid driver's license and ability to drive to complete program errands? Ability to work days, evenings, weekends as directed. 

Desirable Qualifications:   

1. Possession of a master’s degree from an accredited institution
2. Two (2) years of student services experience or its equivalent, including counseling, advising, or providing educational workshops.
3. Experience working in a TRIO or similar higher education equity program.  
4. Experience working with a diverse population to assist in overcoming higher education barriers typically encountered by the target population and/or success overcoming barriers similar to those faced by target population  
5. Familiarity with Banner, STAR, Student Access or similar student information database, and degree audit software.
6. Ability to adjust quickly to change, handle varied and challenging assignments.

Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document.  A complete application must include:

1. Cover letter explaining how each qualification is met
2. Resume
3. Names and contact information (telephone number and email addresses) of at least three professional references
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).  

Please do not include any self-identifying photos.  Please redact references to Social Security number and birthdates on transcript copies.  All requested documents/information will become the property of the University.   All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Please refer to the Student Support Services Program Academic Advisor Casual Hire when making inquiries.

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/