Hybrid PT Service Worker II at DePauw University

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.   Position will remain open until filled.    

This position is not eligible for immigration sponsorship at this time.

This position is responsible for all operational aspect of the Campus Mail Center, Student Post Office, and Campus Warehouse. These three functional areas include campus mail and parcel services and campus inventory management that support the university with material inventory, procurement, purchasing, liquidation, and mail/parcel pickup and delivery. The position provides support to the Facilities Operations Business Manager in administrative tasks such as issuance of purchase orders, invoice processing, inventory filing, reporting and other duties as assigned.

ESSENTIAL FUNCTIONS Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
• Picking up mail at the US Post Office, sorting mail for delivery, and delivering mail on campus
• Processing of the mail
• Receiving and scanning parcels/packages into the Tracking System that electronically notifies students of the delivery
• Loading student mailboxes
• Preparing bulk mailings in compliance with USPS regulations
• Shipping packages
• Responding to a job request from an office and helping with their mailing needs
• Working with offices to obtain what they need for a planned mailing project
• Paying Federal Express bills and other office bills on a timely basis
• Ordering supplies for the office machines and supplies for mailing
• The ability to periodically supervise and instruct student workers employed in the Mail Center and the Student Post Office on the handling and processing of mailings, both inbound and outbound
• The ability to operate all mail processing equipment
• Maintaining and driving the mail vehicle
• Assisting customers with warehouse inventory needs
• Ordering, receiving, stocking, and issuing of inventory from the warehouse
• Performing inventory audits
• Data entry to ensure warehouse inventory is maintained at the appropriate stock level
• Staging of inventory and non-inventory materials for maintenance work orders
• Using the Inventory and Work Management systems effectively to perform necessary inventory management and materials staging functions.

• Driver for large passenger vans that are scheduled to transport students and other campus constituents to both local and regional destinations (CDL not required).

• Providing excellent customer service via written and verbal communications
• Other duties as assigned.

POSITION QUALIFICATIONS Competency Statement(s)
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Interpersonal - Ability to get along well with a variety of personalities and individuals. • Judgment - The ability to formulate a sound decision using the available information.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED) required.
Experience: Experience with USPS rules and regulations is preferred. Minimum six months to one-year prior experience in a mailroom setting is preferred. Prior warehouse operation experience is preferred. Experience using CMMS and inventory management software is preferred.
Computer Skills
• Computer proficiencies and associated skill set. Proficiency with G-Mail, Google, Microsoft Office. Ability to process Excel spreadsheets, Mail Merge documents, import and export data files, etc., required.
• Ability to learn various software support programs associated with mail duties, inventory management, and work management.
Communication/Language: Basic: Ability to read, listen to and comprehend simple instructions, short correspondence, and memos. Ability to write and communicate simple correspondence.
Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Certificates & Licenses: Valid US driver’s license required. Must be able to achieve a forklift operator certification.
Other Requirements
• This position requires self-initiative and good independent judgment.
• Being familiar with USPS postal regulations and the postal equipment used to process mailings is absolutely imperative for this position to be functional.
• Must be able to stand and walk daily in course of performing duties (sorting mall, delivering mail, picking up mail, processing, etc.)
• Must be able to push/pull large postal APC units, mail carts, and inventory materials, daily (inside and outside of buildings)
• Must be able to lift/carry mail tubs and trays frequently (generally in association with bulk mailings)
• Must be able to assemble mailings for processing (good hand/eye dexterity and coordination)
• Must be able to work in inclement weather (snow, rain, ice, heat, etc.)
• Having the ability to do minor repairs or adjustments to the mail machines and associated equipment also desirable.
• Must be able to operate a forklift
• Must be able to access inventory materials from overhead storage areas
• Must be a team player (shared responsibilities)
• Must have strong written and verbal communication skills
• Must be creative in looking at alternative solutions and methods to streamline processing and handling of mail
PHYSICAL DEMANDS
Physical Demands Lift/Carry
Stand
Walk
Sit
Handling / Fingering
Reach Outward
Reach Above Shoulder
Climb
Crawl
Squat or Kneel
Bend F (Frequently)
F (Frequently)
F (Frequently)
C (Constantly)
O (Occasionally)
O (Occasionally)
O (Occasionally)
O (Occasionally)
O (Occasionally)
O (Occasionally) 10 lbs or less
11-20 lbs
21-50 lbs
51-100 lbs
Over 100 lbs
Push/Pull
12 lbs or less
13-25 lbs
26-40 lbs
41-100 lbs F (Frequently)
F (Frequently)
O (Occasionally)
O (Occasionally)
O (Occasionally)
F (Frequently)
F (Frequently)
F (Frequently)
O (Occasionally)
N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements
• Vision (Near, Distance, Peripheral, Depth Perception)
• Hearing (Auditory perception, or audition)

WORK ENVIRONMENT
Work within the Service Center building and within the Student Post Office as well as on the campus as a whole for mail delivery and pick up duties. Job can involve exposure to extreme outdoor conditions while doing mail delivery and excessive noise in the Mail Center and the Warehouse.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves.   Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.  

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance.  Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University.  Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources.  

At DePauw, we recognize that our employees need to balance work and home.  Please refer to University Policies for Vacation Time, Personal Time  (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits.  When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

EEO is the law. Click here for more information.

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