Hybrid Staff Accountant - Accounts Payable at Whitaker Construction

AP Staff Accountant 

Job Description:

The Accounts Payable Staff Accountant supports the AP manager and the execution of the company’s payable processes. This role ensures timely, accurate, and compliant processing of vendor invoices, payments, and expense reports to meet organizational objectives. The position also focuses on improving operational efficiency, maintaining strong vendor relationships, and upholding internal controls. 

Whitaker Construction, founded in 1953, has over 70 years of experience in the heavy civil and underground utility construction industry. Whitaker, an ESOP (Employee Stock Ownership Plan) company, has become one of the largest contractors in the intermountain area with more than 600 employees and nearly 75 crews. We perform sanitary sewer, storm drain, culinary water, irrigation, earthwork, roadway construction, dams, landfills, natural gas pipelines, industrial piping, and telecommunication projects primarily in Utah, Idaho, Nevada, Wyoming, Colorado, and Oregon. 

Core Responsibilities: 

Accounts Payable Processing: 

• Participate in oversight of reviewing, coding, and approval of invoices, ensuring accuracy and compliance with company policies. 

• Fill in for the Manager in vendor payment runs, including ACH, wire transfers, and checks. 

• Reconcile accounts payable subledger to the general ledger. 

• Reconcile vendor statements to AP subledger. 

• Process corporate credit card and employee reimbursement transactions. 

Compliance and Internal Controls: 

• Ensure adherence to company policies, regulatory requirements, and internal controls. 

• Assist in audits by providing the requested documentation and support to internal and external parties. 

• Participate in the vendor management process ensuring compliance with company policies and procedures. 

Process Improvement: 

• Identify opportunities to enhance efficiency in the accounts payable process through technology, automation, or revised workflows. 
• Assist in implementing system upgrades or new tools related to accounts payable. 

Vendor Relations: 

• Develop and maintain strong relationships with vendors to ensure smooth operations. 

• Address and resolve vendor inquiries and payment discrepancies in a professional and timely manner. 

Reporting and Analysis: 

• Assist in the preparation of accounts payable reports and metrics for leadership review. 

• Monitor and report key performance indicators (KPIs) for the accounts payable function. 

Support: 

• Backup the Accounts Payable Manager when needed. 

• Collaborate with other departments, such as procurement and finance, to support organizational goals. 

Requirements and Qualifications: 

• Degree in Accounting or related field; applicants currently pursuing a degree in accounting or a related discipline will also be considered. 

• Strong knowledge of accounts payable processes, policies, and systems. 

• Proficiency in accounting ERP systems and Microsoft Office Suite, primarily Excel. 

• Excellent organizational and time management skills, with the ability to handle multiple priorities and meet deadlines. 

• Strong analytical skills and attention to detail. 

• Exceptional communication and interpersonal skills. 

Whitaker Construction offers an exceptional benefit package including:

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success
• Competitive wages
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance
• 401 K and Match
• Vacation
• Paid Holidays
• Paid Personal Days
• Quarterly Incentive Program (profit sharing)
• Referral Bonuses
• Employee Assistance Program (EAP)

Reasonable Accommodation Statement

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job, and does not cause an undue hardship for the employer.

Whitaker Construction is an “equal opportunity employer.” Whitaker will not discriminate and will take “affirmative action” measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, creed, color, national origin, or sex.

Women and minorities are encouraged to apply.