Hybrid Elementary Administrative Assistant at Wiggins School District

Primary K-3 Administrative Assistant

Application Deadline - 8/22/2025

Start date - IMMEDIATELY
155 Days
145 days - 8.5hrs/day
10 days - 8 hrs/day
Starting Wage $17.45/hr

Open Until Filled

Qualification Profile

• High School Diploma
• College level course work in business, word processing, and office procedures preferred.
• Successful experience with office management in school setting preferred.

Position Purpose
Under the direct supervision of the Elementary Principal and K-3 Assistant Principal, provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:

• Composes documents (e.g., correspondence, bulletins, reports) for Principal and other staff for the purpose of requesting or providing information, confirming events, etc. 
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in maintaining the daily/weekly/monthly calendar of the Assistant Principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls, and provide information and assistance to callers.
• Prepares enrollment packets for registration.
• Prepares teacher handbooks and updates annually.
• Supervises student office aides.
• Schedules substitute teachers.
• Maintains student and teacher attendance. Check in/out students.
• Maintains proper security protocol - entrance to front office and school (Raptor System).
• Greets and assists parents and visitors.
• Assists in dispensing student medication as needed.
• Orders office supplies.
• Organizes parent teacher conference meals and other teacher related meetings/meals.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
               
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Google Sheets, Google Docs, Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Demonstrates punctuality and good attendance.
• Demonstrates confidentiality as related to job.
• Demonstrates and maintains professional working relations with other district employees. 
• Demonstrates the ability to evaluate and assist with budgetary and accounting processes.
• Demonstrates tolerance for and manages frequent interruptions and ambiguous demands
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.

FLSA Status:       Non-exempt