Hybrid Operations Administrative Lead (2025-0484) at Carewest

Position Status: Regular Full Time Location: Sarcee, Administration BW Hours: 77.50 FTE: 1.00 Shift: Days Shift Times: 0800-1615 Union: Non Union Professional Rate of Pay: $33.64 - $44.15 PCN: SAROAL01

Reporting to the Director of Operations, this position works independently to provide administrative support to the Director and site through leadership on key delegated responsibilities, assessment, prioritization, and execution of same. This is a leadership position providing direction, coordination and oversight to the site’s, administrative, and receptionist positions including the overlay of Trust Office duties within those roles.

Key accountabilities include; recruitment, hiring, onboarding, orientation, supervision, and performance management of aforementioned positions; preparing management and administrative staff’s payroll; processing financial transactions; managing budgets and variance reporting within the administrative budget; tracking and maintaining detailed internal and external audit information; developing and maintaining site-based processes and procedures based on division of responsibilities with the Site Manager. Developing site-based correspondence related to clinical care and services (versus site-based building, equipment, and technology projects and services, which falls to the Site Manager).

Responsible for other duties as required.

- Recognized certificate/diploma in Office/Business Administration required.

· Minimum 5 years of senior administrative experience required.

· Advanced computer skills required (Microsoft Office Suite, OneDrive, ePeople, eManager, Oracle, etc.).

· This position requires high attention to detail, initiative, and the ability to work with minimal supervision.

· Excellent communication skills and a professional demeanor are required.

· Embrace continuous and innovative improvement of current services to improve client satisfaction/outcomes.

· Builds effective working relationships with internal and external stakeholders.

· Maintains a positive image of Carewest through positive working relationships and supporting Carewest events.