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Hybrid Administrative Assistant at Fort Huachuca Accommodation Schools

Fort Huachuca Accommodation Schools · Fort Huachuca, United States Of America · Hybrid

2025-08-12 14:00:00.0

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Administrative Assistant

JobID: 388

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
8/11/2025

Location:
Colonel Johnston Elementary School

Closing Date:
08/18/2025

  Additional Information: Show/Hide

JOB TITLE:                                            ADMINISTRATIVE ASSISTANT
DEPARTMENT:                                      School
REPORTS TO:                                       Principal
FLSA STATUS/CLASSIFICATION:       Non-Exempt; Classified
SUPERVISORY DUTIES:                      None

SUMMARY: Provides supervision and administrative secretarial support services for principals.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Supervises, manages, coordinates prioritizes and schedules the daily clerical and administrative office support functions for principals and/or directors
Schedule appointments, meetings and manages calendar
Composes correspondence, memorandums and reports
Maintains and updates personnel paperwork for regular, substitute and terminated employees
Coordinates substitute and teacher assistant schedules for classroom coverage
Processes work, service and purchase orders; updates service and vendor contracts
Tracks invoices, expenses, timesheets, transportation and field trip requests
Maintain inventory of forms and supplies
Arranges for repair and servicing of office equipment
Answers telephones and responds to complex inquiries appropriately; assist with visitors with district, student and education related inquiries including registration and student withdrawals
Maintain confidential files, reports and databases
Oversees report card scanning, free/reduced lunch program, and student screening

KNOWLEDGE, SKILLS & ABILITIES:

Knowledge of applicable Federal and State laws, district procedures and Board policies.
Knowledge of bookkeeping and accounting procedures
Knowledge of applicable Federal and State laws, district procedures and Board policies.
Knowledge of customer service methods and techniques
Ability to operate standard office equipment
Ability to communicate effectively verbally and in writing
Ability to do perform multiple clerical functions simultaneously
Ability to do detailed mathematical computations
Ability to maintain confidentiality
Ability to work cooperatively and courteously with staff, students, parents and community members.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
Ability to handle confrontation and conflict without an emotional response.
Ability to speak and read English proficiently
Skills in preparing reports, flyers, spreadsheets, newsletters and correspondence
Produce accurate work and complete assignments with minimal supervision.

QUALIFICATIONS & REQUIREMENTS:
Education & Experience:

High School diploma or equivalent
3 years previous office clerical experience (Preferred)
Experience with various modern office equipment and systems
Criminal justice/Fingerprint clearance
Maintain requirements for access to Fort Huachuca

Any equivalent combination of training, education and experience that meets minimum requirements

Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Outlook.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:
Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times.   Will have contact with employees, external agencies and the public.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

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Hybrid Administrative Assistant at Fort Huachuca Accommodation Schools

Additional benefits

Other home office and work from home jobs

Hybrid Line Supplier- Multiple Available

Hybrid Computer Literacy Programming Teacher - STEM

Hybrid Child Care Program Assistant

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