Hybrid Financial Executive Secretary #32769 at Christina School District

Location:       Christina District Office – Business Services    

Position Summary:  This position is responsible for supporting the Business Services Office and district buildings located throughout the Christina School District.
                     

• 30+ postsecondary education credits in accounting, finance, business administration,  or related field or four years of any combination of accounting/clerical work with experience in accounting, bookkeeping or statistical duties
• Working experience in the State of Delaware’s First State Financial System (FSF) required
• Proficiency in technology software like Microsoft Office Applications in Excel and Word, Quicken or Quick Books, etc. preferred
• Comprehensive knowledge of filing, accounting and record keeping procedures
• Ability to establish and maintain effective working relationships with district personnel, vendors and the public
• Shows evidence and knowledge regarding financial management and reporting
• Proficiency in both written and oral English usage and proofreading
• Knowledge of basic mathematics and comprehensive knowledge of filing, accounting and recordkeeping procedures
• Ability to coordinate workload to meet schedules/deadlines
• Demonstrates ability to make decisions, to work under pressure, and to exercise good judgment, discretion and confidentiality in performance of duties
• Demonstrates pleasant, cooperative attitude
• Demonstrates good attendance record
• Effective verbal and written communication skills
• Test Performance Standards:

                            Typing               45 wpm
                            Math                 62% success rate
                            Proofreading    60% success rate
                            Excel:               60% success rate

Responsibilities:

• Review and analyze financial documents to ensure compliance with State Laws and District policies and procedures
• Provide assistance to administrators and secretaries to review, reconcile and balance budgets
• Prepare Job Aids to assist secretaries in processing financial documents through the state’s financial system
• Review and analyze financial documents to resolve any processing issues
• Perform typing assignments, e.g., correspondence, labels, bulletins, rosters, reports Compose correspondence as requested by the administrator(s)
• Receive, open, prioritize and re-direct mail to those who should take action and/or should be kept informed of its contents
• Respond to requests for information/assistance
• Maintain records and files
• Assume responsibility for inventory, ordering, maintenance of office supplies/equipment
• Operate appropriate office equipment
• Assist the administrator(s) in developing and preparing information and compiling reports
• Develop priorities, methods and procedures for effective performance of duties and office operation
• Assist administrator(s) in administrative tasks
• Prepare budget information, as required
• Compile and prepare budgets, purchase orders, requisition forms, intergovernmental vouchers (IV), vendor payments (PV), change orders and other financial reports
• Train and supervise other clerical personnel, as required by the assignment
• Exercise good judgment and confidentiality in conformance with District policy
• Perform other related tasks and assume other related responsibilities as assigned