- Senior
- Office in San Diego
Key Responsibilities
Executive Support (50%)
- Proactively manage the CEO's dynamic calendar across multiple time zones, while also providing scheduling, travel, and administrative support to other senior leaders as needed
- Schedule and confirm meetings, calls, and video conferences across time zones.
- Prepare agendas, briefing materials, and follow-ups for meetings
- Draft, edit, and proofread emails, memos, and presentations on behalf of the CEO.
- Plan and book personal and business travel for the CEO and family
- Assist with personal tasks for the CEO such as scheduling household services, managing appointments, and occasional errands (e.g., dry cleaning, car maintenance drop-offs)
- Track and help organize family-related financial and household items
- Handle sensitive and confidential information with discretion
- Support company-wide calendar coordination, internal meetings, and team travel logistics across multiple time zones
- Coordinate recruiting logistics: schedule interviews, manage candidate communications, and gather feedback
- Track ongoing projects and key business initiatives, ensuring follow-ups and deliverables stay on schedule
- Assist with event planning and coordination (team events, client meetings, offsites)
- Manage office needs and vendor relationships (supplies, services, etc.)
- Assist with business process and documentation tasks, such as organizing records, maintaining internal documentation, and supporting company processes to meet industry and regulatory standards
- Respond to investor inquiries, providing timely information, materials, or coordination support as needed
- Contribute to various business operations and special projects as needed
Required Qualifications
- 5+ years of experience in an executive assistant, admin assistant, or office management role
- Strong project management skills, with the ability to own tasks end-to-end and juggle multiple priorities
- Exceptional organizational and time management abilities
- Excellent verbal and written communication skills
- Discretion and professionalism when handling sensitive information
- Must be based in San Diego, CA
- Valid driver’s license and reliable transportation for occasional personal errands
Tools & Skills
- Comfortable using tools and platforms such as:
- Slack
- Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
- Microsoft Office (Word, Excel, PowerPoint)
- Project management tools (Jira, Asana, Click-up, or similar)
Preferred Qualifications
- Prior experience supporting C-level executives
- Background in a fast-paced startup, finance, fintech, investment management, or trading environment
- Familiarity with recruiting workflows and scheduling tools
- Experience managing logistics or planning events across distributed teams
Benefits
- Competitive compensation package, including full medical benefits, 401k, and more!
- Be part of a high-performing, mission-driven team in one of the most innovative sectors of finance
- Take on a dynamic, high-impact role that blends executive support, operations, and project coordination
- Work in a collaborative culture that values autonomy, ownership, and getting things done