Hybrid Grant Administrator at NeighborWorks Umpqua

Grant Administrator

Overview
NeighborWorks® Umpqua is seeking a detail-oriented and collaborative Grant Administrator to oversee post-award compliance, manage grant and program data systems, and coordinate reporting across departments. This role ensures timely deliverables, accurate data, and audit-ready documentation, playing a key role in maintaining NWU’s grant reporting infrastructure.

Key Responsibilities

• Track all grant deliverables, deadlines, and outcome requirements across multiple funding sources.

• Coordinate preparation and submission of required narrative, programmatic, and financial reports.

• Prepare and submit billing and drawdown requests in compliance with grant requirements and accounting standards.

• Serve as primary administrator for NWU’s grant tracking and program/customer data systems.

• Ensure accurate and timely entry of grant, program, and client-level data; monitor data quality and compliance.

• Train staff on system use, develop standard operating procedures (SOPs), and monitor adherence to data standards.

• Organize and maintain complete grant files — both digital and physical — including contracts, budgets, applications, and correspondence.

• Facilitate regular compliance check-ins with program and finance teams.

• Document funder communications and maintain institutional memory of grant history.

Minimum Qualifications

• At least 1 year of experience in grants administration, nonprofit operations, or program coordination.

• Strong organizational skills and attention to detail.

• Familiarity with grant compliance standards and reporting requirements.

• Proficiency in Microsoft Office (especially Excel); experience with CRM or grant tracking platforms preferred.

Preferred Qualifications

• 2–3 years of experience in grants management, compliance tracking, or nonprofit administration.

• Experience administering a grant management or CRM system (e.g., GrantSeeker, Salesforce).

• Prior experience in a nonprofit, housing, or community development organization.

• Familiarity with federal or state grant compliance requirements (e.g., OMB Uniform Guidance).

• Associate’s or Bachelor’s degree in nonprofit administration, public administration, or a related field (or equivalent experience).

Key Competencies

• Compliance Monitoring – Tracks deliverables and ensures timely reporting.

• System Administration – Manages digital systems and ensures data accuracy.

• Organizational Skills – Maintains complex documentation and multiple deadlines.

• Cross-Functional Coordination – Works effectively with Finance, leadership, and program teams.

• Problem Solving – Identifies issues early and develops actionable solutions.

Benefits

• Company contribution to Medical, Dental & Vision insurance

• Company Retirement Contribution

• Company-covered Life Insurance, Long-term Disability, Accidental Death & Dismemberment Insurance, and Identity Theft Insurance

• Vacation & Sick Leave, Federal Paid Holidays + 1 Floating Holiday

• Employee Assistance Program

• Access to voluntary benefits including additional Life & Disability Insurance, HSAs, FSAs, Dependent Care FSAs, Hospital Indemnity, Group Accident Insurance, Legal Plan, and Critical Illness coverage

Who We Are

For over 30 years, NeighborWorks Umpqua has provided affordable housing, homeownership assistance, financial services, economic development, community development, and property management to rural communities in Southern Oregon. Our services are open to all individuals, and we are committed to ethical and responsible practices that support financial and housing stability.

We foster a workplace culture that values respect, fairness, and professionalism, ensuring that all individuals are treated with dignity and have the opportunity to succeed. Our team brings together a wide range of skills and experiences to serve the communities we support, and we work collaboratively to address the housing and economic challenges facing our region.

Our values: Integrity, Dignity, Empowerment, Empathy, Respect, and Collaboration.

We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.