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Hybrid Special Education Administrative Assistant- Shippensburg, PA at Commonwealth Charter Academy

Commonwealth Charter Academy · Shippensburg, United States Of America · Hybrid

2025-08-09 14:00:00.0

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Special Education Administrative Assistant- Shippensburg, PA

JobID: 5506

Position Type:
Support Staff/Administrative Asst/Special Education

Date Posted:
8/8/2025

Location:
Shippensburg, Pennsylvania

Additional Information: Show/Hide
Special Education Administrative Assistant

Position Summary:
Working from our Family Service Center located in Shippensburg, PA, the Special Education Administrative Assistant is responsible for completing tasks to fulfill the special education process timelines under Federal and State (IDEA and Chapter 711) Regulations. This includes daily compliance tasks in support of students receiving special education services from the special education department such as responding to state special education process timelines to include: scheduling IEP meetings, coordinating Psychoeducational evaluations, (IEP, evaluations, and Related Services), coordinating Related Services and evaluations, collaborating with special education staff regarding the special education process for students, answering phones and email, filing special education documents, auditing files, and ensuring students’ special education documents are obtained from the prior Learning Education Agency and other duties as assigned by special education administration.

In order to be successful in any role at CCA, employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards and behaves in a professional and engaged manner at all times.

The Special Education Administrative Assistant will be responsible for the following tasks:

Entering special education process timeline data into the online student information system
Producing reports from edio (our Learning Management System) and special education software to support compliance maintenance
Creating and maintaining Excel spreadsheets to monitor compliance of special education documents
Working closely with Special Education teachers, Special Education Administration and other Special Education Administrative Assistants to complete assigned projects
Scheduling special education evaluation and IEP meetings with Caretakers/Learning Coaches, staff and Related Services’ providers
Providing invitations to IEP Meetings through Outlook and edio and/or carrier or postal services
Processing newly enrolled students’ documents; Answering the phones to address CCA families and potential families’ needs
Maintaining and auditing electronic files for special education documents
Coordinating and managing Related Service referrals and services
Reading, forwarding and replying to incoming mail, e-mail, and web mails from CCA families, staff, school psychologists and related services’ providers
Additional duties as assigned by special education administration

Competencies:

Excellent verbal and written communication skills
Ability to work collaboratively with students, parents, educators, administrators, employers, and agency representatives
Strong project management skills and attention to details
Possess outstanding organizational and communication skills
Positive attitude
Ability to listen, communicate, and work well with a diversity of groups and individuals
Ability to work effectively both with and without supervision
Highly detail-oriented and analytical
Strong technology skills (especially with Microsoft OS and MS Office programs)
Thoroughness
Customer focused approach with a high degree of flexibility
Demonstrated ability to work well in fast paced environment with a team player track record
Ability to work remotely, if necessary

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role. Requires the ability to lift, squat, sit, bend or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type

Full-time
Non-Exempt
Hourly

Travel

Travel may be required for this position

Required Education and Experience

High School Diploma
One year of work experience

Preferred Education and Experience

Associates or Bachelor’s degree
Two to five years of work experience (customer service a plus)
Bi-lingual

Additional Eligibility Qualifications

Valid PA Driver’s License
Appropriate Automobile Insurance Coverage

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational and service organization.

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Hybrid Special Education Administrative Assistant- Shippensburg, PA at Commonwealth Charter Academy

Additional benefits

Other home office and work from home jobs

Hybrid Special Education Administrative Assistant- Erie, PA

Hybrid Anticipated Social Studies Teacher- Long-term Substitute

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