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Hybrid Lock Box Supervisor (On-Site) at Avenu

Avenu · Birmingham, United States Of America · Hybrid

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Job Summary:

Responsible for monitoring and scheduling day-to-day operations, workflow and personnel of the Lock Box staff.

Duties and Responsibilities:

  • Supervise staff of up to 5 team members.
  • Manage day to day operations of Lockbox department and staff.  Directs and implements Lockbox focused operations.
  • Identify and implement procedural changes within Lockbox department.
  • Responsible for the quality of Lockbox processing, and taxpayer services to always ensure quality taxpayer support.
  • Respond to taxpayer questions and correspondence while maintaining quality service.  
  • Work in conjunction with other departments to ensure coordination of RDS processing taxpayer service functions.
  • Supervises the daily pick-up and drop off mail to/from USPS, UPS, and FedEx, including processing and distribution; accurate prepping of batches; distribution/processing of faxes and the General Voicemail Box; tracking volume and assignment of mail, letters and projects. 
  • Ensure check deposits have been scanned to bank timely, or taken to the bank as necessary, approved and verified.
  • Oversee mail room, supply room, break room, reception, conference rooms, and storage room upkeep.  Manage stocking and ordering of supplies.  Assist in ordering and setting up luncheons and events.
  • Prepare and process necessary expense reports.
  • Coordinate Shred-it pick up schedule as well as follow retention schedules for document destruction.  
  • Communicate and coordinate machine maintenance as needed. 
  • Responsible for ensuring Iron Mountain retention batch boxes are maintained.
  • Provide management with daily/weekly/monthly reports of audits and findings.   
  • Perform other duties as assigned.


Education and Experience:

  • Associate degree or the equivalent amount of related experience - preferred.
  • 2+ years in an office environment - preferred.  
  • 1+ year prior supervisory experience of 3+ team members - preferred.


Knowledge, Skills and Abilities:

  • Strong interpersonal skills and ability to speak effectively with clients and employees. 
  • Ability to proofread correspondence, detect and correct errors.  
  • Ability to prepare routine correspondence and replies for signature with minimal guidance.  
  • Ability to perform basic math computations using online, desk top calculator, or creating calculations in spreadsheets.  
  • Ability to satisfactorily resolve routine situations based on manager’s guidance or written or verbal instructions.
  • Proficient knowledge of operating all mailroom/office machines. 
  • Proficient in MS Word, Excel, and Outlook.  
  • Alabama Sales and Use tax knowledge preferred


Work Environment:

  • The noise level in the work environment is usually moderate as the employee works in an office setting, at an individual work station, using telephone and computer


Physical Demands:

  • Must be able to lift boxes up to 50 lbs. (Maintaining Iron Mountain records)
  • Must be able to remain in a stationary position for most of the day
  • Constantly operates a computer and other office productivity machinery, such as a printer/copy machine
  • This position needs to occasionally move about inside the office
  • The person in this position frequently communicates via telephone


Avenu Summary: 

With the backing of four decades of public sector expertise and corporate capability, Avenu has successfully supported government services. Avenu was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Avenu is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Avenu offers more administrative and financial support to government officials than any other organization.  And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Avenu offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Avenu is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

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