Hybrid Part Time Administrative Support to Urban Planning at City of Louisville, CO
City of Louisville, CO · Louisville, United States Of America · Hybrid
- Junior
- Office in Louisville
About the Department
The City of Louisville invites applicants to apply for a part-time position in our Planning and Building Safety Department, as an Administrative Support Assistant. This is a perfect position for someone wanting to learn more about urban planning. You will attend and summarize meeting minutes for the Louisville Planning Commission meetings and other urban planning board and commission meetings as needed. This may include meetings of the Board of Adjustment and Historic Preservation Commission. Additionally, this position will be asked to assist in project filing and organization of department files. Performs other organizational and clerical work as requested. This position is under the general supervision of the Planning Director.
This position requires you to attend 2 evening meetings per month and compose the notes or minutes for those meetings. The meetings are recorded and you may compose them within the next day either remotely or in our office.This position will work approximately about 5 hours per week or 20 hours per month. You will be required to go to Planning Commission meetings and record and then summarize and transcribe the minutes of the meeting. These meetings are held on the second Thursday of each month at 6:30 pm-8:30pm. Board of Adjustment meetings are held on the third Wednesday of each month at 6:30pm-8:30pm. Filing and other office clerical and organizational work is available if you would like more hours to make up to 20, but not required. Office hours are flexible and typically scheduled during normal hours of 8:00am to 5:00pm Monday - Friday for a few hours a week.
Position Duties
- Attends all Planning Commission hearings in the capacity of the Recording Secretary. You will take the minutes for the meeting. Meetings are usually recorded and you can listen to recordings afterwards to edit your minutes.
- May attend Board of Adjustment and/ or Historic Preservation Committee meetings as needed in the capacity of Recording Secretary.
- Prepares and sets up the City Council Chambers for all meetings. Conducts and records roll-call for attendance of meetings.
- Transcribes notes during meeting in order to prepare meeting minutes. Conducts and records voting proceedings.
- Prepare meeting minutes during the next few days to make sure correct grammar and clear details are included. Minutes from the meeting are due a few days later.
- Files and scans building permit documents and planning documents. Other clerical and administrative duties as assigned on a flexible schedule at Louisville City Hall.
Minimum Qualifications
KNOWLEDGE, SKILLS & ABILITIES:
- Ability to transcribe verbal communication of proceedings into a condensed written format accurately and without errors. (Meetings recorded for playback edits, etc.)
- Ability to hear and decipher oral communication.
- Detail oriented and excellent time management and organizational skills. Advanced knowledge of business English including proper grammar, spelling and vocabulary.
- Strong knowledge and experience of word processing, data entry and spreadsheets (Microsoft Office Products).
- Knowledge of office management methods and practices.
- Skill in the use of modern office equipment such as a personal computer, printers, copier, scanners, fax machine and telephone.
- Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel within the City and the general public in a positive and cooperative manner.
- Ability to exercise independent judgment.
- Ability to communicate clearly, both orally and in writing.
Other Qualifications
EDUCATION, TRAINING & EXPERIENCE:
- High school diploma or equivalent with course work or experience in general typing or clerical work; or any equivalent combination of acceptable training, education, and experience.
- Prefer administrative experience or 6 months experience attending meetings where summarizing notes was required Planning and/or municipal experience is preferred.
- Prefer a background in Planning, Urban development, Public Administration or other related background to local government.
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to sit; use hands, fingers, handle, or feel objects, tools, or controls; and read, speak, and hear. The employee is occasionally required to walk and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to hear and decipher oral communication.
WORK ENVIRONMENT: The work is performed indoors in a controlled office environment. The noise level in the work environment is usually low to moderate.
FLSA STATUS: Non-exempt
WORKERS' COMPENSATION CLASSIFICATION: 8810
EQUAL OPPORTUNITY:
The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the city's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Manager has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.
