Hybrid Administrative Coordinator at Pennsylvania Institute of Technology

TITLE: Administrative Coordinator for Walter R. Garrison College of Nursing

STATUS: Part-time

Summary of Position:

The Administrative Coordinator for the Walter R. Garrison College of Nursing serves to provide comprehensive administrative support to the nursing department at the Pennsylvania Institute of Technology.  This dynamic and multi-faceted employee plays a key role within the college and is routinely involved in multidisciplinary functions and working across departments while managing a variety of different responsibilities. 

The role will report directly to the Director of Practical Nursing. 

Supervisor Responsibilities: None

Essential functions within the Practical Nursing program include, but are not limited to:

• Coordinate scheduling for the Nursing Program.
• Safeguard the confidentiality of school administration by exercising discretion in communicating information to faculty, students, staff, and the various constituents served by the school and in handling administrative records, files, and similar confidential items.
• Draft and maintain weekly faculty meeting minutes, agendas, and related documentation.
• Expense reconciliation, ordering supplies/purchase orders.
• Printing and filing of student records on campus.
• Assisting with faculty and staff compliance documentation and clinical attestations.
• Maintain State Board of Nursing Compliance for the practical nursing program.
• Progression, graduation, and accreditation reports.
• The position provides administrative support to meet accreditation and state regulatory requirements.
• Supports student and faculty survey data collection efforts.
• Assists with Pinning and Commencement planning and facilitation.
• Maintains faculty files for compliance of required documentation.
• Performs all other duties as assigned.

Required Skills / Abilities:

• Demonstrate successful experience working collaboratively.
• Excellent written and oral communication skills.
• Experience cataloging and documenting organizational records.
• Excellent skills in relevant technologies, including Microsoft Office applications, database systems, and web-based applications, and the ability and willingness to learn and adapt to new systems.
• Proven ability to work and carry out multiple assignments and complex components under pressure with short deadlines and/or frequent interruptions or distractions, and with minimal supervision and direction.
• Verifiable ability to exercise a high degree of judgment in handling sensitive and confidential information.

Qualifications:

• High School Diploma or equivalent.
• 2-3 years of Administrative Assistant experience. Preference is given to candidates with higher education and/or non-profit experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Sitting or standing for long periods of time.
• Must be able to easily navigate multiple flights of stairs, several times per day

Currency United States Dollar (USD)

Pay Type Hourly

Pay rate: $18.00/HR

Pennsylvania Institute of Technology shall, in its discretion, modify or adjust the position to meet the school’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate at the employer’s sole discretion.

Pennsylvania Institute of Technology (P.I.T.) has a policy regarding post-offer background screening for all appropriate faculty, staff, and volunteers of the College. This policy includes but is not limited to verifying credentials, criminal history, credit status, and other information related to employment decisions.

The College requires all new employees to have successfully completed background clearances. New employees must complete the background clearances prior to hire and, for those employees having direct contact with minors other than those described above, prior to the time they will begin having direct contact with minors and every 60 months thereafter. The College also reserves the right to require any employee to have a background check in its discretion during employment. Clearances required include a PA Statewide Criminal Record search, PA Child Abuse History, and FBI Criminal History record fingerprint search. A criminal record may be considered justification not to hire or for employment termination, depending upon the circumstances and record.

Pennsylvania Institute of Technology complies with all applicable anti-discrimination laws. PIT’s policy is to employ individuals who best meet the qualifications established for a position without regard to age, race, gender, political belief, sexual orientation or non-job-related disability. Equal opportunity is given in all areas of employment practice, including hiring, working conditions, employee treatment, promotion, and other terms and conditions of employment.