Hybrid Sales Administrator / Coordinator at Pape' Machinery, Inc.

PAPE’ MACHINERY, INC. -CONSTRUCTION & FORESTRY DIVISION – TACOMA, WA

SALES ADMINISTRATOR / COORDINATOR: 

Do you love working in an energetic, fast-paced environment? Do you want to be a part of a winning team? Are you a detail-oriented person who also loves working with people? If this sounds like you, we would love to hear from you! Pape’ Machinery, the premier capital equipment dealer in the West, is looking for a Sales Administrator / Sales Coordinator to join their team.

At Pape’, we invest in your growth. From robust training programs to continuous support, we equip our team members with the tools to succeed. In return for your hard work, we offer competitive compensation, exceptional benefits, and a strong work-life balance—all designed to support you and your family.

Make a difference. Grow your career. Join the Pape’ Team!

WHAT YOU’LL DO:

In this role, you will be responsible for ensuring that all details and paperwork related to equipment sales are accurately completed and processed both before and after the sale is finalized. You will act as the central point of contact for sales administration, helping to streamline processes and provide critical support to both the sales team and customers. Your day-to-day responsibilities will include handling sales invoicing, processing purchase orders, administering warranties, monitoring departmental expenses, and generating reports to track sales, performance and compliance and directing customers and trucks to the proper location for loading and unloading.

Additionally, you will support the sales team in the field by answering questions related to manufacturer pricing programs, available discounts, sales incentives, and financing options. This role also includes managing the movement of prime product inventory and attachments, maintaining the trucking schedule, and assisting Territory Managers as needed.

You will play a vital role in locating equipment and attachments and will help answer incoming calls, providing a high level of customer service and team support.

WHAT YOU NEED:

• Ability to work in a fast-paced, high-energy team environment.
• Strong attention to detail and organizational skills.
• Above-average computer skills including Excel, Outlook, Word, and the ability to learn internal systems such as TANDEM.
• Excellent communication and customer relation skills.
• Self-motivation and the ability to work with limited supervision.
• Experience working directly with customers and knowledge of the heavy equipment market is a plus.
• Ability to walk the yard and locate inventory items such as machines, buckets & attachments. 
• Ability to drive a forklift and move / operate heavy equipment- we will train you!
• Familiarity with Salesforce, John Deere quoting system (JDQUOTE2), JD Warranty system, and JDlink GPS system is a plus!

Compensation: $24.94-36.16/hr (Depending on Experience)

Why work for Pape’:

• Competitive pay based on your skills, training, and experience level.
• Outstanding benefits including – 401(k) & Roth 401(k) Retirement Plans with Company Match; Medical, Dental, Vision and Prescription Insurance; Flexible Spending Accounts (Flex Plans); Life Insurance; Short- and Long-Term Disability Insurance; Employee Assistance Program; Online and Instructor-Led Training; Tuition Reimbursement for Training Programs.
• Progressive Vacation Plans, Sick Leave & Paid Holidays – Members receive 80 hours of vacation (First year is prorated for new hires based on start date), 1 hour of sick leave for every 30 hours worked, and 7 paid holidays each year. Papé vacation plans also have tiers based on your seniority, so as your seniority grows, your vacation time off does as well.
• Advancement – Pape’ is a dynamic, growth-oriented organization with a focus on promoting from within.  
• Stability and reputation — Pape’ is a family-owned, fourth-generation company with over 160 locations, over 4,500 members and 85 plus years of experience. Pape’ is known for their stability, honesty and integrity.
• Equipment – We have the largest equipment inventory in the West and an unparalleled parts inventory!
• Employee impact – Enjoy an open-door policy where your voice will be heard and your opinions will matter.
• Training – You will be provided with training and mentoring to prepare you for your role and continued learning to grow your skills.

The Pape’ Group maintains a drug-free workplace and as such, requires candidates to successfully pass a pre-employment drug test.