Hybrid Administrator III at King County, WA

About the Department

Public Health is seeking a talented individual with the ability to build respectful and productive relationships with internal colleagues and external stakeholders to serve as an Administrator III within the financial and administrative unit of the Office of the Director and Administrative services Division. This position reports to the division finance manager and will provide financial leadership, management and oversight, including business planning, accounting, contracting, biennial budget development and monitoring, financial analysis, strategic thinking and sustainability planning for assigned programs. The Administrator III is responsible for the supervision of the administrative staff. This position is responsible for performing and managing multiple functions across the agency and serves as a key adviser and coordinator of multiple work project and programs.

The most competitive candidate will have experience providing financial leadership, grants management, and providing resources for financial operations for a large organizations and instructions for departments.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule:

Monday through Friday, 8:00am to 5:00pm, including FLSA status. This position is Exempt from the provisions of the Fair Labor Standards Act. 

Work Location

The Chinook Building- located at 401 5th Ave in Seattle- 11th floor.

Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Position Duties

• Work in collaboration with financial and business management activities including financial leadership, accounting, biennial budget development and monitoring, contracts and grants management  
• Review fiscal adjustments, payables, P-Cards, POETAs
• Management of SharePoint team site
• Training and support to staff on payables, P-Card, reimbursements, travel etc.
• Perform regular and ad-hoc analyses requiring research, compilation, and interpretation of financial data
• Ensure the accuracy of financial accounting systems and financial information
• Review contracts for the division.
• Administer and implement policies and procedures for personnel, purchasing, contracting, regulatory issues and other administrative activities.
• Interpret and participate in the development of current administrative policies and procedures.
• Represent the division at department-wide finance meetings and other meetings as required.
• Direct and/or analyze and assess internal systems and make recommendations on changes or revisions to improve performance.
• Perform other duties as assigned.

Minimum Qualifications

Our ideal candidate will demonstrate the following (Minimum):

• Minimum three (3) years of experience in financial management including: accounting, contracts management, federal grants management and reporting, budget development, and complex financial analyses.
• Demonstrated ability to manage the technical aspects of budget development, including:   preparation and justification of the budget, financial modeling and analysis; and ability to interact effectively with program managers and budget personnel by providing financial information to facilitate budget formulation and execution with multiple funding sources.
• At least three (3) years' experience researching, analyzing, and interpreting complex financial information to a) resolve issues; b) make recommendations; and, c) produce financial reports
• Ability to gather, interpret, and communicate accounting/financial data to technical (budget/finance background) and non-technical audiences
• Experience reviewing contracts
• Demonstrated ability with multi-tasking and project management simultaneously in a dynamic environment while meeting deadlines and time constraints
• Strong oral and written communication skills.
• Demonstrated ability in problem solving and resolving conflicts

The most competitive applicants will have the following experiences and qualifications (Desired):

• Management experience in accounting, purchasing and contracts
• Experience providing SharePoint management
• Supervisory/management experience

Other Qualifications

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume
• Cover Letter addressing how you meet the Minimum Qualifications of the position

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. 
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. 
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership

not represented

Contact

For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at [email protected]. 

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