Hybrid Secretary - Class IV at Holland Public Schools
Holland Public Schools · Holland, United States Of America · Hybrid
$40,227.00 - $47,236.00
- Junior
- Office in Holland
- Position Type:
Secretarial/Clerical/Secretary - Date Posted:
8/4/2025 - Location:
Holland High School - Date Available:
ASAP - Closing Date:
Until filled Additional Information: Show/Hide - Provide an excellent customer experience (courteous, prompt, etc.) for and work collaboratively with all callers, visitors, volunteers, applicants, supervisors, co-workers, and staff.
- Coordinate the office, acting as receptionist, and contact and reference source for staff, students, parents and the public.
- Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
- Organize, adapt, coordinate, schedule and perform a wide variety of clerical (e.g. technology, Google programs, Infinite Campus, EZ Reach, Foxbright, phone systems, mail, copying, scanning, spreadsheets, etc.) and other office functions and activities; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines.
- Maintain a wide variety of documents, files and records (manual and computer) for the purpose of providing up-to-date reference and audit trail.
- Organize and prepare a wide variety of reports and written materials (e.g. budgets, memos, letters, flyers, handbooks, discipline, truancy and suspension reports, fire drill reports, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Collect and account for money collected in conjunction with student activities; account for and maintain the cash fund as assigned.
- Initiate supply purchase orders, maintain inventories of supplies, materials and equipment (e.g. all general supplies, equipment repairs, etc.) for the purpose of ensuring items' availability.
- Regular and reliable attendance.
- Performs other duties as assigned.
- Greet/Help Students
- Guidance to Counselors’ calendars (links)
- Sign in/out when meeting with counselor
- Field trip permission slip distribution/collection
- Picture ID’s
- New student pictures
- Guidance to Counselors’ calendars (links)
- Maintain Office Supplies
- Inventory
- Order supplies (folders, note pads, sticky notes, copy paper, etc.)
- Inventory and order passes
- Copy Machine/Printer Maintenance
- Assist outside agencies
- Check Release of Information
- Find a meeting location
- Call student down
- Write pass for student to return to class
- Answer incoming calls, including emergency calls
- Take messages
- Transfer calls
- Radio out call details
- Monitor break space area
- Refer students/calls to Dean and/or Administrators
- Maintain/Monitor Student Success Office lobby
- Infinite Campus: Run reports, enter data, assist with State Testing.
- Oversee transcript requests.
- Liaison for TRIO / Upward Bound
- Manage CA-60 files.
- Act as the point person for McKinney-Vento Unaccompanied Youth for:
- Coordination of resources and outside services
- Assistance in filling out forms and legal documents
- Assistance in accessing and obtaining records and documentation
- Updating student information
- Regular communication with the district McKinney-Vento coordinators
- Safety and Security Management, including, but not limited to:
- Maintain updated emergency contact information for students and staff.
- Assist in disseminating emergency communications over intercoms, PA systems, or messaging platforms.
- Ensure emergency documents (evacuation plans, lockdown protocols) are current and accessible.
- Document and report accidents, injuries, safety concerns, or suspicious activity to administration or security personnel promptly
- Act as the central communication contact during emergencies, relaying information between administration, staff, emergency responders, and families.
- Assist with scheduling and tracking required safety drills (fire, lockdown, severe weather, etc.).
- Maintain records of drills and assist in ensuring staff follow safety protocols.
- Security Systems Monitoring
- Monitor entry cameras or security feeds if available and notify administration of suspicious activity.
- Communicate maintenance needs for surveillance or alarm systems.
- High school diploma or equivalent.
- One year of responsible clerical or media support experience in a public or district library preferred.
- An equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
- Experience working in ethnically diverse communities and/or with at-risk youth preferred.
- Ability to demonstrate mature judgment, moral and ethical behavior, work independently, project a positive outlook, manner and appearance.
- Ability to speak Spanish and English is preferred.
| Secretary - Class IV | JobID: 1713 |
Holland Public Schools is located in Holland, Michigan. The district has four elementary schools, one middle school and one high school and has an enrollment of approximately 3000 students. We offer a dual language immersion program in Spanish in grades K-8. Holland Public Schools has a diverse student population with approximately 47% Latinx, 9% Black, 6% Multiracial, 3 % Asian and 35% White and approximately 64% free and reduced lunch.
Holland is located on the shores of Lake Michigan with an inlet lake, Lake Macatawa. You will love the outdoor activities, the diverse community, and be able to create the lifestyle you choose. Holland provides a small-town charm and big-city amenities. Attend our world-famous Tulip Time Festival, visit one of our neighborhood art fairs, or watch a brilliant sunset over Lake Michigan. No matter what your interests, you won't be disappointed!
Title: Secretary - Class IV (Student Success Office)
Location: Holland High School
Terms: School Year: 8 hours per day, Monday - Friday
(Per HESPA Agreement - Generally 197 days)
Hours: TBD
Compensation: $19.34 - $22.71/ hour (HESPA - Clerical/ Class IV)
Holland is located on the shores of Lake Michigan with an inlet lake, Lake Macatawa. You will love the outdoor activities, the diverse community, and be able to create the lifestyle you choose. Holland provides a small-town charm and big-city amenities. Attend our world-famous Tulip Time Festival, visit one of our neighborhood art fairs, or watch a brilliant sunset over Lake Michigan. No matter what your interests, you won't be disappointed!
Title: Secretary - Class IV (Student Success Office)
Location: Holland High School
Terms: School Year: 8 hours per day, Monday - Friday
(Per HESPA Agreement - Generally 197 days)
Hours: TBD
Compensation: $19.34 - $22.71/ hour (HESPA - Clerical/ Class IV)
APPLICANTS: Holland Public Schools encourages applications from minorities, women, and persons with disabilities.
PRIMARY JOB GOAL: Provides clerical support to assigned building/program, assure the smooth and efficient operation of the school office utilizing a customer service orientation and acting as a vital point of contact for families and students.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
General
Job Specific - Building
QUALIFICATIONS:
PHYSICAL DEMANDS:
While performing the essential functions of this job the employee is regularly required to work in a typical office setting, use standard office equipment, read printed materials and a computer screen, and communicate in person or over the telephone. May be occasionally required to lift and/or move up to 50 pounds. The work also requires the following physical abilities in order to perform the essential job functions: climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
All candidates should apply online at: www.hollandpublicschools.org.
Per HPS Board Policy, the following information is provided to all new employees:
The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/ her employment in the district.
Holland Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category. Everyone is welcome at our school events as well. Call 616-494-2005 and we will make reasonable accommodations for disabled persons. Inquiries regarding our district's non-discrimination policies should be directed to: Katie Pennington, Deputy Superintendent, Human Resources, 320 W. 24th St., Holland, MI 49423.
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