Hybrid Project Office Assistant at EMCS Inc

Description

We’re looking for a high energy, self-motivated, exceptionally organized self-starter to join our Indianapolis team. The project office assistant is an important part of the project team and will assist with a variety of tasks to support our project managers in delivering high quality projects. We are looking for someone with strong written and verbal communication skills, excellent interpersonal abilities, experience with Microsoft Office Suite, project coordination expertise, and the capability to establish effective working relationships with multiple teams and departments. 

Responsibilities: 

• Provide professional and efficient administrative support to our project managers and project delivery team members 
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Perform document management support to the team which includes maintaining SharePoint and MS Teams sites, ensuring team is following document management protocol and supporting the team with uploading and sharing of files 
• Prepare and edit reports, spreadsheets, presentations, and compile data for analysis
• Provide general office support including greeting guests, answering and routing calls, data entry, event planning, ordering office supplies, mail/packages, and filing 
• Provide assistance to our marketing team with proposal preparation 
• Assist with data compilation for project invoicing and project tracking 
• Assist with project planning 
• Assist in developing effective PowerPoint presentations for meetings and conferences
• Work with and maintain confidential and sensitive information

Requirements

• High School Diploma required, Associates/Bachelor's degree preferred  
• At least 2 years previous office experience 
• Excellent customer service, communication, and organizational skills 
• Extensive knowledge of the Microsoft Office Suite, specifically Word, Excel, and Power Point 
• Deltek Vantagepoint experience is desired but not required 
• Previous experience in accounting a plus  
• Architectural/Engineering/Construction industry experience is a plus 
• Valid driver’s license