Hybrid Admin Services Coordinator - IRL in Iowa City, Iowa, United States at University of Iowa Health Care
University of Iowa Health Care · Iowa City, United States Of America · Hybrid
- Junior
- Office in Iowa City
Admin Services Coordinator - IRL
The Iowa River Landing Clinic is seeking a 100% Administrative Services Coordinator. This position supports the Department Executive Officer, the Director of Clinical Services, the Associate Director of Nursing at the Iowa River Landing (IRL) clinic, and the IRL staff through administrative duties. Key areas of responsibility include operational support, information management and communication, purchasing and reconciliation, and customer service. May perform other duties as assigned. This position requires a high level of discretion, confidentially, attention to detail and accuracy, and independent judgement.
University of Iowa Health Care–Iowa River Landing offers the world-class, academic-level medicine you expect from UI Health Care in a convenient medical office building that makes visiting the doctor a pleasant experience. Our pledge at UI Health Care–Iowa River Landing is that our patients will receive the best possible care in a friendly, compassionate, efficient way.
Job Responsibilities:
Operational Support and Management
- Serve as the primary contact and liaison for DEO, Director of Clinical Services, and Associate Director of Nursing
- Make decisions and exercise a high level of autonomy while performing administrative management responsibilities
- Oversee and manage the schedules for DEO, Director of Clinical Services, and Associate Director of Nursing
- Plan and coordinate the logistical and financial aspects of special events
- Maintain detailed records and files for IRL Leadership
- Ensure IRL conference rooms and common spaces are appropriately managed, including updated signage and granting approval for room reservations
- Provide support to DEO, Director of Clinical Services, and Associate Director of Nursing in the development of presentations for meetings
- Coordinate parking assignments and the purchasing of parking assignment for staff
- Other duties as assigned
Financial Responsibility
- Initiate purchasing requests for supplies and food for events
- Work directly with department areas on receiving and/or initiating purchase orders
- Initiate travel and reimbursement requests
- Assist with monitoring of accounts/expenditures
- Reconcile vendor statements and monitor vendor payments
- Knowledge of cash handling policies
Information Management
- Coordinates high level/confidential meetings for DEO, Director of Clinical Services, and Associate Director of Nursing.
- Evaluates requests for information and meetings and exercises discretion and judgement in providing confidential information
Communications Management
- Serves as first point of contact for DEO, Director of Clinical Services, and Associate Director of Nursing
- Prepares correspondence for internal and external individuals/groups
- Coordinates communication for IRL with other departments and units throughout UI Health Care.
Financial Management
- May analyze, monitor and report financial data, information and reports.
Benefits Highlights:
Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. For more information, click here.
For more information about Why Iowa?, click here.
Percent of Time: 100%
Schedule: Monday - Friday, 40 hours a week will be accomplished between the times of 8:00am-5:00pm. Additional hours as assigned.
Location: Iowa River Landing
Salary Level: 2B
P&S Pay Structure B: https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure-b
Minimum Eligibility Requirements:
- A Bachelor’s degree or an equivalent combination of education and experience
- 1+ years of experience providing administrative operations support
- 1+ years public contact/customer service experience
- Demonstrated ability to meet deadlines, follow-up, and multi-task with minimal supervision
- Demonstrated ability to work collaboratively across functions, levels, and departments towards shared objectives
- Demonstrated organizational and project management skills
- Excellent verbal and written communication skills
- Demonstrated proficiency in computer software applications, especially Microsoft Office Suite
Desired Qualifications:
- Working experience (6+ months) with electronic processing systems and electronic financial reports
- Experience verifying funds, reconciling accounts, and processing reimbursements
- Previous experience building, overseeing, and managing schedules for others
- Knowledge of University of Iowa Health Care policies, procedures, and regulations
Application Process:
In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. If applicable, internal references will be conducted with approval from the candidate. This position is not eligible for sponsorship.
For additional questions, please contact Alene Johnson at [email protected].
- Classification Title: Admin Services Coordinator
- Appointment Type: Professional and Scientific
- Schedule: Full-time
- Pay Level: 2B
- Starting Salary Minimum: $40,475
- Organization: Healthcare
- Contact Name: Alene Johnson
- Contact Email: [email protected]
Equal opportunity employer
The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or [email protected]. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
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