Hybrid Administrative Specialist at City of La Vista

About Us:
The City of La Vista is committed to serving our community with excellence and a focus on positive engagement. We are seeking an Administrative Specialist who embodies a strong work ethic, a customer-first mentality, and the ability to thrive in a collaborative environment. This individual will play a key role in supporting the day-to-day operations of our city office, performing various administrative functions with accuracy, creativity, and a dedication to delivering exceptional service.

Essential Functions:
As an Administrative Specialist for the City of La Vista, your primary duties will include, but are not limited to:

• Answering Phones & Assisting Visitors: Providing friendly, efficient service to residents and visitors by answering calls and directing inquiries appropriately.
• Form Distribution and Review: Assist with the issuance of various permits and occupational licenses.
• Website Maintenance & Updates: Assisting with regular updates to the City of La Vista’s website, ensuring the information is current, accurate, and engaging for the community.
• Document Creation, Design, Proofreading, and Editing:
   Support the design and creation of city documents, ensuring they are clear, professional, visually appealing, and free from errors.
• Records Management: Manage both electronic and physical records to ensure efficient organization, accurate filing, and proper retention.
• Processing Occupational Licenses and Occupation Tax Payments:  Process applications, record payments, issue receipts, and reconcile funds for deposits. 

Key Qualifications:

• Strong customer service orientation with a positive, can-do attitude.
• Meticulous attention to detail while performing data input and verification. 
• Exceptional attention to detail, especially in proofreading and editing tasks.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Creativity and the ability to assist in the design and layout of city documents.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

This position offers a great opportunity to be part of a dynamic, supportive team while contributing to the growth and success of La Vista. If you are passionate about public service and thrive in a fast-paced, collaborative environment, we want to hear from you!