Hybrid Executive Assistant of Curriculum and Technology at Hackensack Public Schools

•  High School Diploma, required
• Project Management Professional (PMP) certification, CAPM or Project+, is preferred or obtained in six months
• Bachelors in Business Administration from an accredited college or university,  preferred
• Three or more years of executive assistant and/or project management experience
• Demonstrates functional knowledge of technological devices and all aspects of the  Microsoft Office Professional software programs, Google Workspace Applications, and Canva
• Strong written and verbal communication skills
• Ability to exercise considerable tact and courtesy in frequent contact with all stakeholders. 
•  Proven success working with all levels of management.
• Possess excellent integrity, confidentiality, and demonstrate good moral character and initiative.
• Provide proof of U.S. citizenship or legal resident alien status and required criminal background check. 
• Conditions established by all laws and codes of the State, and all policies, rules, and  regulations established by the Board of Education (N.J.S.A. 18A:27-4 et seq.)

• Developing presentations within various platforms for maximum usability
• Supporting the coordination and management of projects associated with departments assigned to
• Strong organizational skills to maintain detailed project schedules for all tasks
• Managing changes to the project scope, project schedule, and project costs
• Strong attention to deadlines and budgetary guidelines
• Proactively managing administrative support to all Administrators
• Liaising with project stakeholders, community forums, concerning project details and  deliverables, and builds trust and fosters ongoing positive relationships with all stakeholders
• Conducting administrative duties, such as setting up meetings, drafting invoices,  reserving venues, and communicating with vendors
• Preparing materials for presentations, including daily and special meetings
• Coordinating travel as well as arrangements for conferences
• Manage budget and prepare and process requisitions for the departments assigned to
• Assist with the planning and implementation of district-wide recognition activities
• Ability to work independently and collaboratively while managing multiple projects
• Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the organization
• Ability to problem-solve, with the ability to identify and handle any problems that may arise while working in this capacity.
• Assist with the website updates, social media posts, and other electronic communications
• Assist with tasks related to state and loca assessment administation
• Maintain relevant certifications and obtain new professional knowledge n aligment with evolving technology and depart-specific needs.  This may include certifications, state and/or district-mandated training.
• Protects the confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines. Violation of confidentiality may result in termination.
• Adheres to New Jersey school law, State Board of Education rules and regulations,  Board of Education policies and regulations, school regulations and procedures, and contractual obligations. 
• May need to attend district functions/events outside of the normal workday schedule
• Performs any duties and responsibilities that are within the scope of employment, as assigned by the administrator or supervisor, and not otherwise prohibited by law or regulation.  
• All other duties as assigned by the Department Administrator,  Superintendent, or designee.
• Preparing materials for presentations, including daily and special meetings

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of this position. Unless reasonable accommodations can be  made while performing this job, the staff member shall:  

• Sitting, standing, and walking for required periods of time
• Speaking, listening, and visual acuity
• Use close vision, peripheral vision, and depth perception, along with the ability to adjust focus
• Able to communicate effectively in English, verbally and in writing, using proper grammar and vocabulary. American Sign Language or Braille may also be considered acceptable forms of communication.
• Use strength to lift and/or move up to a maximum of 20 pounds to perform the functions of the job.
• Reaching, lifting, bending, kneeling, stooping, pushing, pulling, finger dexterity, and repetitive motions, to handle objects and operate tools, computers, and/or controls.