Hybrid Administrative Assistant at Tulsa County

Organization

Assessor Public Affairs

Pay

$16.70

Pay Frequency

Hourly

Full Time / Part Time

Full time

Job Summary

Job Title: Administrative Assistant
Office: Assessor
Division: Admin
Reports To: Public Affairs and Training Supervisor
FLSA Status: Non-Exempt
Pay Band: 40H
Updated: 15 JUL 2025
Safety Sensitive


Position Defined:
Entry level position, under general supervision and scheduling of the Public Affairs and Training Supervisor (PAT), primarily supports Admin, and secondarily all other departments as needed. May temporarily staff open positions, or when current staff are unavailable to work.

Job Descriptions are approved as final by the HR Director for the Tulsa County Assessor as of the listed revision date above.
This job description may be updated at any time to accommodate evolving requirements and responsibilities of the Assessor’s Office.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All offers for employment are contingent upon positive background check.

Position Defined
Under general supervision and scheduling of the Administrative and Finance Manager, primarily supports Business Personal Property, and secondarily other departments as needed. May staff temporarily open positions, or when current staff are unavailable to work.

Job Description

Examples of Work Performed 

• Assist PAT in all operations
• Maintain electronic and paper files, scan documents and records  
• Sort incoming mail, research returned mail for appropriate mailing addresses 
• Coordinate office logistics with Building OPS 
• Assist with conferences, shows, sub-offices, and internal office events  
• Assist in the development of office procedure documents.
• May occasionally assist Assessor with speaking engagements,
• Train co-workers, and perform other duties as assigned. 

Required Skills, Knowledge, and Abilities 

• Able to assist in all phases and functions of the office. 
• Multitask, and able to shift focus frequently. 
• Maintain error-free attention to detail. 
• Interpret and apply rules, policies, and procedures of the Assessor’s Office. 
• Research, plan, organize, and make timely decisions to meet project and task deadlines. 
• Work independently, and in a team environment with tact, and maintain cooperative relations with other employees.  
• Able to confidently use MS EXCEL, WORD, OUTLOOK

Education/Experience

High School diploma required.

Supervisory Responsibilities 

This position has no supervisory responsibilities. 

Certificates, Licenses, and Registrations 

Upon hire, attain Certificate of Advanced Accreditation as provided in Title 68 O.S. §2816.

This position may be an identified Receiving Officer through the Board of County Commissioners.  

Additional Job Description

Required Mathematical Skills 

Ability to work with mathematical concepts such as fractions, percentages, ratios, and apply to practical situations. Ability to understand and apply basic accounting concepts. 

Required Language Skills 

Speak and write effectively, ability to read and analyze procedures.  Ability to effectively present information with clarity, and clearly respond to questions from supervisors and coworkers. 

Reasoning Ability

Ability to present ideas in a linear manner with logical progression.

Ability to apply critical thinking to complicated scenarios.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form.

Physical Demands 

*This position requires frequent lifting, moving, and carrying for short distances of up to 50 pounds.

Occasional assembly and moving of furniture, and other items is required.

Employee is regularly required to use arms, hands, and fingers to handle, feel, or reach.  They are also required to speak and listen.  The employee is frequently required to stand and/or walk, and drive a vehicle.

Specific vision abilities required include close, distance, peripheral, depth perception, and the ability to adjust focus.  

Work Environment 

The duties of this position are primarily in-office. The noise level in the office work environment is usually moderate. Work may be occasionally required outside normal business hours 

Benefits Provided, and Offered (No benefits are available for part time positions)

The full-time incumbent will be eligible for the full package of Tulsa County Benefits according to the existing eligibility schedule, to include;  

Retirement Plan, 457 Deferred Compensation, 401a Match, Post Employment Health Plan, Pre-tax Flexible Spending Account, Credit Union, Covered Parking, Education Tuition Assistance,  thirteen paid holidays, 15 days’ vacation, and up to 1040 hours of personal leave, both accrued monthly. 

Insurance Policies Provided or Partially Provided; Health and Prescription, CareATC Clinic, Telemedicine, Life Insurance, Long-Term Disability Optional Insurance

Policies Available: Dental, Vision, Additional Life, Accidental Death & Dismemberment, Short-term Disability, Long-term Care, Cancer, Accident, Critical Illness, ID Theft Protection.

Location

HQ